Transformation Administrative Coordinator

Job Summary
The Transformation Administrative Coordinator provides comprehensive administrative and operational support to a dedicated transformation program and onsite project facility. This role serves as the central point of coordination for day-to-day office operations, contractor onboarding and offboarding, workspace readiness, and meeting and hospitality logistics. This role ensures the transformation team and contractor workforce have the resources, access, and environment needed to operate efficiently and professionally.

Essential Functions

• Provide general administrative support to transformation leadership and project teams, including calendar coordination, meeting logistics, document preparation, and correspondence.
• Track action items, requests, and operational needs to support smooth project execution.
• Serve as a key point of contact for day-to-day administrative and facility related questions within the project environment.
• Manage the administrative process for contractor onboarding and offboarding, ensuring timely coordination of: Facility access badges and credentials; workspace assignments and seating arrangements; equipment, supplies, and general site readiness
• Partner with internal teams (e.g., facilities, security, IT, project leadership) to ensure contractors are fully enabled on Day 1 and properly offboarded at project exit.
• Oversee day-to-day operations of the dedicated transformation project facility, including managing workspace utilization, seating plans and meeting room availability.
• Manage daily meeting logistics across the project space, including room reservations, set ups, special project events, and on-site coordination.
• Coordinate daily lunch arrangements for the project team and contractors, including vendor coordination and schedule management.
• Ensure common areas are stocked and operational, including coffee service, refreshments, and general office supplies.
• Manage expense-related activities for meal costs, including tracking receipts, coding expenses accurately, and ensuring timely submission and approvals.
• Coordinate with Supply Chain to establish and support cost management processes for project-related services and expenses.
• Monitor facility needs and escalate issues to appropriate partners to maintain a professional, functional work environment.
• Identify opportunities to improve administrative, onboarding, and facility processes to enhance efficiency and team experience.
• Maintain accurate records related to contractor access, seating assignments, and facility usage.

Required Qualifications For Position

• High School Diploma or equivalent experience.
• 2+ years of experience in an administrative, coordinator, office operations, or facilities support role.
• Strong organizational and coordination skills with the ability to manage multiple priorities simultaneously.
• Proven ability to work proactively and independently while collaborating effectively with cross functional partners.
• Excellent communication and customer service skills.
• High attention to detail and follow-through.
• Comfort working in a dynamic project environment with changing needs.

Preferred Additional Qualifications for Position

• Experience supporting project teams or fast paced, multistakeholder environments.
• Experience supporting large programs, transformation initiatives, or project based workforces.
• Familiarity with contractor onboarding processes, facility coordination, or office operations in a corporate environment.

Physical Demands

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Constantly
• Lifting - Rarely
• Carrying - Rarely
• Pushing - Rarely
• Pulling - Rarely
• Climbing - Rarely
• Balancing - Rarely
• Stooping - Rarely
• Kneeling - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Talking - Constantly
• Hearing - Constantly
• Repetitive Motions - Frequently
• Eye/Hand/Foot Coordination - Frequently

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position.

As a public utility, NiSource provides essential services to customers 24/7. Emergency needs can arise at various times throughout the year, including during storm season. Employees may be required to support emergency response efforts, which could include working outside normal hours or assisting with tasks outside of typical responsibilities.

Work Authorization

Candidates must be legally authorized to work in the United States and must not require employer sponsorship now or in the future.

Workplace Connection
We value a workplace where everyone feels respected, included, and able to do their best work. We encourage open dialogue, value different perspectives, and work collaboratively with employees, customers, and partners.

We recognize and respect the unique experiences people bring, including different backgrounds, cultures, and viewpoints. We treat others with professionalism and care, and we each play a part in creating a positive work environment.

Veteran Hiring & Inclusion

NiSource is proud to support veterans, transitioning service members, and military spouses. We value the leadership, teamwork, and mission-focused experience the military community brings, and we are committed to providing an inclusive workplace with opportunities for professional growth and development.

Equal Employment Opportunity
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, sex (including pregnancy, lactation, childbirth or related medical conditions), genetic information, citizenship status, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may also be considered for other roles that match your skills and experience.

ADA Accommodations

If you need a reasonable accommodation to participate in any stage of the hiring process or to perform the essential functions of the position, please contact OneHR at OneHR@nisource.comor 1-888-640-3320

Safety Statement
Safety is a core value at NiSource. Employees are expected to follow safety requirements, report hazards, and help maintain a safe environment for themselves and their coworkers.

E-Verify

NiSourceparticipates in the U.S. Department of Homeland Security's E-Verify program. Please review the following notices regarding your rights and responsibilities under U.S. law.

• E-Verify Poster(English and Spanish)
• Right to Work Poster(English and Spanish)

Salary Range*:

*The salary offered to a candidate is based on several factors including but not limited to the candidate's skills, job-related knowledge, and relevant experience, as well as internal pay equity.

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