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Manager Finance and Grants, Medicine Administrations Billing & Compliance

Boston Medical Center
vision insurance, paid time off, tuition reimbursement, 403(b)
United States, Massachusetts, Boston
One Boston Medical Center Place (Show on map)
Jul 27, 2026
Position: Manager Finance & Grants Department: Medicine Administrations - Billing and Compliance Location: Boston, MA Schedule: 40 hours per week, Hybrid JOB SUMMARY: TheManagerFinance & Grantsisresponsible forallpost-awardfinancial functionsfor theassigned contract and grant portfolio.TheManagerwill work closely with the PI and program staff to ensuretimelyand applicablebudget,expendituresand projections. TheManagerwill collaborate withResearchStaff, Division Chief, Clinical Services, and PI's (Principal Investigators) in thefinancial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI's are receiving sufficient andtimelyfinancial information.Will alsopartner withtheproposal development teams on the preparation and coordination of pre-award submissions. JOB RESPONSIBILITIES Grantsfiscal operations management Manage all income, contract, donor,and grant accounts including deposits, balances, and authorization of expenses for all accounts withinportfolio. Primary contact for all post-award issues forPI'swithin portfolio, including, but not limitedto:reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning. Track all accounts using the internal forecast model of budget, actual, and projectiontrackingensuring that all workbooks are always up to date. Review and reconcile monthly accountstoactual expenditures. Manage a master reconciliation workbook for all accounts withintheportfolio. Manage andmaintaincentralized post award files. Manage close out process and checklist for all accounts, ensuring funds are spent andallocatedappropriately,unspent purchase orders are closed out, etc. Collaborate withPrincipalInvestigatorswith thepreparation of budgets. Generate and distribute reportson a regular basis as assigned andneeded. Interface with Department Administration, Division staff, Grants Administration,Purchasing, Accounts Payable, Payroll and other Hospital/University departments and external organizations to ensure a smooth and efficientpost awardprocess. Develop andmonitorannual budgets forsectionsand/orPI'swithin portfolio. Manage payroll information for all staff and faculty within portfolio,to include, but not limitedto:workday and SAP adjustments. Collaborate with PI'sand Section Administrative Directorregardingresearch staffhiring. Orientandadvise faculty, staff, students, interns, and fellows on financial policies and proceduresof thedepartment,hospital, anduniversity. Assistresearchstaff as needed with post-award management for accounts outside of portfolio. Partner with the proposal development teams to prepare and coordinate pre-award submissions within assigned area; inclusive of budget creation and reporting requirements. The Manager may be asked to temporarily cover department administration vacancies in other sections with the Department of Medicine, as needed. Personnelmentorship& training Provides direction and development toan administrativestaff,by coaching,mentoringandidentifyingtraining needs. Administrative support Oversee administrative functions for the division and/or assigned portfolio - working with internal and external groups, facilities, IT, Environmental Services, etc. ensuring floor is management appropriately - inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc., Assistin creating policy and procedure manual. The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required JOB REQUIREMENTS EDUCATION: Bachelor's degreein Accounting, Finance or related field, or equivalent combination of education and experience. EXPERIENCE: At least five (5) years' experience in financial management and pre-and post-award grant administration. Experiencein healthcare, academic,or non-profit fieldpreferred. KNOWLEDGE AND SKILLS: Knowledge of federal grants,programsand Grants Administration policies andpractices Ability to work independently and exercise independent judgment Ability toanticipateobjections and planappropriate responses Ability to perform and lead effectively in stressful situations and to solve problems as they occur Highly organized; able to handle multiple projects,prioritizeand meet deadlines Proficient with standard software used in office setting (i.e.MS Word, Excel, web browser,etc) Excellent communication and interpersonal skills, to interact effectively witha multi-layered interdisciplinary team and outside contacts Team player,with a willingness to learn and impart knowledge to the staffs JOB BENEFITS: Competitive pay Tuition reimbursement and tuition remission programs Highly subsidized medical, dental, and vision insurance options Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base. Boston Medical Center is an Equal Opportunity/Affirmative Action Employer.If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail toTalentacquisition@bmc.orgor call617-638-8582to let us know the nature of your request. Compensation Range: $83,000.00- $120,500.00 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location. Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.