New 
Bob's Private Events Coordinator
 Omni Hotels & Resorts | |
15-15
| |
 United States, Kentucky, Louisville | |
| 400 South 2nd Street (Show on map) | |
 Jul 28, 2026 | |
|
Omni Louisville Hotel
Reflecting the past, present and future of our vibrant Kentucky town and inspired by the city's rich history and authentic character, the Omni Louisville transforms one of the city's most significant urban blocks into a unique and vibrant mixed-use environment offering hotel guests, residents and locals a chance to connect and enjoy the best of a great city. The hotel is a prominent landmark against the Louisville skyline, glistening during the day and glowing at night, with the iconic glassy ends of the 612 room hotel. The hotel pool and rooftop bar, designed for seamless indoor and outdoor integration, allows guests to rest, relax and socialize with downtown Louisville as the backdrop. The essence of Louisville is woven throughout, with interior design that blends elements of the city's heritage, culture, and character-felt everywhere from the hotel restaurants to a featured bourbon bar, and even the hotel's speakeasy and bowling alley. Guests can enjoy a vibrant Falls City Market, a 20,000-square-foot urban food hall and grocer directly connected to the hotel lobby. Located at street level, this dynamic space transforms Liberty Street into a lively pedestrian destination. Featuring a diverse selection of food and dessert options-including craft beer, fresh bakery items, and local favorites-the market serves as a welcoming hub for both hotel guests and the local community. If you are a friendly, motivated person, with a passion to serve others, the Omni Louisville Hotel may be your perfect match. Bob's Private Events Coordinator Essential Job Functions: * Handle all inquiries in a timely manner. * Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information. * Distribute BEOs, agreements, any last-minute changes, and all pertinent information in a timely manner. * Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate. * Assures all groups and private dining reservations are entered in OpenTable. * Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc. * Work closely with General Manager to get appropriate food and beverage minimums and availability for all private/group dining inquiries. * Work closely with Marketing and Sales to generate new business. * Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function. * Track and report group/private dining sales. * Track repeat business, as well as, creating an easy method to trace files to encourage repeat business. * Make outside sales calls to increase revenue for private dining room. * Create and process purchase orders. * Maintain employee files. * Order supplies as needed. * Performs other duties as assigned by management (assist in department training and paperwork as needed, book private parties and group buy-outs and assist with BEOs). * Perform all the functions of a Host as needed and warmly greet all of our guests. * Be available to answer forwarded phones during the day to ensure quick responses to guest. Qualifications: * Two years of experience in a similar position preferred. * Prior administrative experience required. * Must be STAR certified. * Maintain a professional business appearance, attitude, and performance. * Must be able to work a flexible schedule including weekends and holidays. Environment: * Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance. * Stand or walk for an extended period or for an entire work shift. * Requires repetitive motion of arms and hands. * May work both indoors and outdoors. Tools & Equipment: * Desktop computer (Opera, Alice, Synergy, Microsoft Office, Kronos, Birchstreet, Micros terminals, Open Table), printer, telephone, copier, fax machine and push to talk radio dispatch. Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com. | |