Staff Assistant, Duke School of Law

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You. Be Bold. Choose Duke.

Job Title: Staff Assistant, Duke School of Law

Be You.

At Duke, we believe that advancing knowledge, strengthening communities, and improving lives begins with the unique contributions of every team member. As the Staff Assistant for the Bolch Judicial Institute, you will play an essential role in supporting an organization dedicated to studying, strengthening, and promoting the rule of law.

You will join a collaborative and mission-driven team that values professionalism, innovation, service excellence, and continuous learning. Your organizational expertise, attention to detail, and strong communication skills will help support Institute leadership, programs, publications, and outreach efforts that have a meaningful impact on the judicial community.

Be Bold.

The Bolch Judicial Institute seeks a highly organized and service-oriented professional to provide administrative and operational support for the Institute's programs, publications, communications, and leadership activities. Reporting to the Assistant Director, this position performs a variety of confidential and complex administrative responsibilities that contribute to the efficient operation of the Institute and advancement of its mission.

What You'll Do

Administrative Operations & Program Support (40%)

• Organize, maintain, and manage departmental records, reports, correspondence, procedural manuals, directives, and related documentation to support efficient Institute operations.
• Monitor, interpret, and communicate updates to policies, procedures, and regulations to appropriate stakeholders.
• Maintain and update constituent information within Salesforce and other database systems, ensuring accuracy of mailing lists, alumni records, donor information, and other assigned data.
• Conduct routine research, analysis, and data maintenance activities to support organizational initiatives.
• Assist with planning and coordinating meetings, workshops, seminars, conferences, and special events.
• Attend meetings as needed to record minutes, provide information, and serve as a resource to participants.
• Manage Institute mailings and correspondence while maintaining compliance with Duke mailing procedures, publication distribution requirements, and international mailing standards.
• Screen and route incoming mail, emails, and telephone inquiries; respond appropriately or escalate matters based on knowledge of Institute activities and priorities.
• Order office supplies and maintain inventory to support daily operations.

Executive & Administrative Support (35%)

• Coordinate travel arrangements, schedule meetings, and support calendar management activities for Institute leadership.
• Draft, edit, and manage professional correspondence on behalf of the Director, Deputy Director, and other Institute colleagues.
• Assist with preparation of reports, proposals, briefing materials, reference documents, and informational resources requiring research, data compilation, analysis, and evaluation.
• Support financial administration activities, including reimbursement processes and related administrative transactions.
• Maintain confidentiality while handling sensitive information and communications.

Publications & Communications Support (25%)

• Maintain subscription records and payment information for Judicature, the Institute's tri-annual journal for judges.
• Serve as a liaison with contributing authors to ensure publication agreements and author records remain current and accurate.
• Review, edit, and proofread articles, reports, speeches, publications, and other written materials for quality and accuracy.
• Assist in developing basic promotional and marketing materials, including flyers, posters, and event communications.
• Support communications initiatives that promote Institute programs, publications, and engagement opportunities.

Additional Responsibilities

• Perform other related duties as assigned in support of the Bolch Judicial Institute's mission and operational needs.

What You'll Bring

Minimum Qualifications

Education

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in administrative support or a related business field.

Experience

Work generally requires three years of related secretarial or clerical experience to acquire the skills necessary to administer complex office functions associated with office management, communications, and budgetary/accounting activities.

OR

An equivalent combination of education and relevant experience.

Preferred Knowledge, Skills, and Abilities

• Strong professional writing, editing, and proofreading skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, deadlines, and competing priorities.
• Strong interpersonal and customer service skills.
• Experience with database management systems, including Salesforce or similar platforms.
• Familiarity with project management practices.
• Knowledge of communications and public relations activities.
• Basic graphic design and photo-editing skills.
• Proficiency with Microsoft Office applications and standard office technologies.
• Ability to maintain confidentiality and exercise sound judgment.

Choose Duke.

At Duke University, you will find more than a job-you will find an opportunity to contribute to meaningful work alongside talented colleagues dedicated to excellence, innovation, and service. As a member of the Duke community, you'll support initiatives that advance scholarship, strengthen the legal profession, and promote the rule of law around the world.

Duke is committed to fostering a diverse, inclusive, and collaborative workplace where all employees can thrive and grow.

Ready to Make a Difference?

Apply now and help support the important work of the Bolch Judicial Institute while building a rewarding career at Duke University.