Accounts Payable Specialist

Brundage Management Company is looking for a detail-oriented and dependable Accounts Payable Specialist to join our Finance team. In this role, you will support accounts payable activities across multiple business units, including Sun Loan Company and Storage Hub, by helping ensure invoices are processed accurately, vendors are paid on time, and financial records are maintained with care.

This is a great opportunity for someone who enjoys working with numbers, solving problems, communicating with vendors and internal partners, and contributing to a reliable, well-controlled payment process.

What You'll Do
* Receive, review, and log vendor invoices from email, mail, portals, and other sources for all business units.
* Collect and maintain required vendor documentation, including W-9 forms and Certificates of Insurance.
* Review invoices for completeness and accuracy, including pricing, quantities, tax, general ledger coding, and cost center information.
* Route invoices for approval based on company guidelines and follow-up on pending approvals to support timely payment.
* Process approved invoices and expense reports for payment in accordance with company policies and vendor terms.
* Assist with payment runs, including ACH, check, and wire payments, while following established internal controls.
* Support fraud-prevention processes, including reverse positive pay reviews for applicable bank accounts.
* Maintain and reconcile accounts payable tracking spreadsheets, accruals, unmatched invoices, utility bill records, and other AP-related schedules.
* Help identify, research, and resolve invoice discrepancies, payment issues, vendor inquiries, and account reconciliation items.
* Support month-end and year-end close activities, audits, reporting requests, and process improvement initiatives.

What We're Looking For
* High school diploma or GED required; associate degree preferred.
* At least 3 years of experience in accounts payable, bookkeeping, finance, or a related administrative role required; 5 years preferred.
* Basic understanding of accounts payable processes, payment terms, general ledger coding, cost centers, and accounting principles.
* Experience working with vendor documentation, invoice approvals, payment processing, reconciliations, and financial records.
* Familiarity with internal controls, segregation of duties, fraud prevention practices, and audit documentation.
* Proficiency with Microsoft Excel, including data entry, basic formulas, reconciliations, and tracking spreadsheets.
* Experience with AP or ERP systems preferred, or willingness to learn new systems and processes.

Skills That Will Help You Succeed
* Strong attention to detail and accuracy in high-volume transactional work.
* Ability to organize priorities, meet deadlines, and follow established procedures.
* Professional written and verbal communication skills with vendors, managers, and team members.
* Problem-solving skills and sound judgment when escalating discrepancies or payment concerns.
* Ability to maintain confidentiality of financial, vendor, and company information.
* Adaptability and willingness to support changing business needs, special projects, and process improvements.

Why Join Us
As part of our team, you will play an important role in supporting accurate financial operations and strong vendor relationships across our organization. You will work in a collaborative environment where accuracy, accountability, professionalism, and continuous improvement are valued.

Work Authorization Notice

Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. This means:

• Work Authorization Required: Candidates must already possess valid U.S. work authorization that permits employment with any employer.
• No Visa Sponsorship Provided: We are unable to sponsor employment visas (such as H-1B, O-1, etc.) or assume responsibility for transferring existing sponsorships at this time.

Benefits:

• Low-Deductible and affordable Medical Plans including medical, dental and vision.
• Competitive salary: Determined by various factors, including but not limited to, location, skills, knowledge, competencies and experience.
• 401K with company match.
• Paid Time Off including Holidays, Vacation and Sick time.
• Bonus opportunities.
• Career development.
• Formal and Comprehensive Training Program.

If you are ready to be a part of a company that values its employees, invests in their growth, and fosters a culture of success, then Brundage Management Co. is the place for you. Apply today and embark on a fulfilling career journey where your potential is recognized and rewarded.

Brundage Management Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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