Administrative Specialist

Join UCLA's Civil Rights Office and play a vital role in advancing a campus culture built on equity, inclusion, and accountability. As an Administrative Analyst, you'll provide critical operational and administrative support that enables the office to effectively address matters related to civil rights, discrimination prevention, and compliance with federal and state laws and University policies.

In this dynamic role, you'll coordinate projects, analyze and improve business processes, manage complex administrative functions, and collaborate with colleagues across the university to support meaningful initiatives that impact the UCLA community. Your organizational expertise, analytical thinking, and commitment to exceptional service will help ensure the office operates efficiently while supporting a respectful and inclusive environment for students, faculty, staff, and visitors.

This position is ideal for a detail-oriented professional who thrives in a fast-paced, mission-driven environment, manages projects, enjoys using Excel, and values collaboration. At UCLA, you'll have the opportunity to contribute to work that promotes fairness, integrity, and equal opportunity while building your career at one of the nation's premier public research universities.

If you're passionate about making a positive impact through operational excellence and meaningful public service, we encourage you to apply and join UCLA's commitment to fostering a welcoming and inclusive community for all.

• 5+ Microsoft Office Suite Proficient in using Microsoft Office Suite, particularly Excel. (Required)
• Demonstrate skill with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint, to prepare business correspondence, presentations, and spreadsheets. (Required)
• Demonstrated ability to work independently and follow through on projects with minimal direction to make independent judgments and decisions, and to discern when action of a higher level is required. (Required)
• Knowledge of budgeting, financial analysis, accounting principles, and resource management. (Required)
• Strong analytical and critical thinking skills with the ability to evaluate complex information and develop practical recommendations. (Required)
• Effective project management skills, including planning, coordination, scheduling, and monitoring multiple concurrent projects. (Required)
• Ability to work effectively within a team environment, demonstrating exceptional interpersonal and communication skills to effectively work with staff of all levels, clients, and other campus and University personnel. (Required)
• Incumbent must be able to recognize and appropriately handle highly confidential material with tact and sensitivity. (Required)
• Excellent written communication skills for preparing reports, policies, procedures, executive summaries, and professional correspondence. (Required)
• Ability to multitask and set priorities with the ability to switch from one activity or role to another and to adjust priorities quickly as circumstances dictate. (Required)
• Demonstrated ability to employ good listening skills, tact, and diplomacy in handling irate and/or emotionally upset staff or visitors. (Required)
• Demonstrated ability and skill to establish and realign competing priorities to meet several reporting and financial deadlines and to act effectively under time constraints. (Required)
• Strong oral communication skills to obtain and present information clearly. (Required)