Executive Assistant

Monday - Friday, 40 hours a week

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

This position is not eligible for H-1B sponsorship.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The mission of the School of Social Work is to advance equity, transform systems, improve lives. The School's curriculum supports the mission and recognizes the uniqueness of the region served, including concerns for disadvantaged, vulnerable, and oppressed individuals, families and communities. Classes provide rigorous and evidence-based content, and give students the opportunity to explore theory, learn intervention skills and engage in challenging dialogue with colleagues.

The primary purpose of this position is to support the Associate Dean for Advancement, with responsibilities allocated across Development/Advancement (50%), Communications (25%), and the Dean's Office (25%).

Within Development/Advancement, duties include, but are not limited to, managing day-to-day operations such as updating, querying, and analyzing data and generating reports from the development database; submitting purchase requisitions and processing contracts; developing relationships and serving as a key liaison between internal and external stakeholders; reconciling travel expenses and processing reimbursements; and providing extensive calendaring and scheduling support for the Associate Dean.

In support of Communications (25%), this role will primarily focus on operational and administrative functions, including managing purchasing processes, handling vendor agreements, and coordinating calendars.

For the Dean's Office (25%), responsibilities include providing support for faculty and staff searches, as well as assisting with event planning and execution and offering additional administrative support as needed.

The Executive Assistant will also play a key role in event planning and project management, assisting in the coordination of alumni receptions, donor events, and School functions in partnership with the Dean and Associate Dean. This role requires frequent high-level interaction with internal and external constituents and demands strong judgment, professionalism, and cultural sensitivity.

The position requires the ability to analyze, prioritize, and manage multiple complex schedules, confidential information, and concurrent projects in a fast-paced environment with frequent interruptions. Success in this role depends on strong organizational skills, attention to detail, and the ability to facilitate workflow efficiently while maintaining timeliness, accuracy, and high-quality output. Excellent verbal and written communication skills are essential.

Duties encompass a broad range of functional activities requiring a thorough knowledge of university operating procedures and guidelines, as well as School of Social Work policies, procedures, and operations. The ideal candidate will demonstrate flexibility and a willingness to take on additional responsibilities as assigned.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

*Experience working with high level executives within a university setting

*Understanding of University systems, offices, and practices

*Experience with university accounting systems

*Experience with DAVIE or other customer relationship management software

*Willingness to collaborate and contribute to team success

Not Applicable.

Applicants must upload a cover letter, resume, and list of 3-4 references.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.