Job title : Program Manager (Program integrator)
Location : Thousand Oaks, CA 91320 (Hybrid)
Must be local to ATO will be
onsite 1x/week on average
Duration : 12+ Months (possibility of extension)
This will role will:
- Support cross-functional coordination for medical device and combination product development programs from development through commercialization.
- Assist in the creation and maintenance of integrated project plans, timelines, milestone trackers, and action logs.
- Partner with team members across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions to support aligned execution.
- Help coordinate core team meetings and program reviews by preparing agendas, capturing decisions, documenting action items, and following up on commitments.
- Track project progress against timelines and milestones and escalate risks, delays, or cross-functional issues as appropriate.
- Support preparation of project dashboards, status reports, presentations, and milestone review materials for team and leadership meetings.
- Help maintain program documentation and support readiness for design reviews, phase gates, verification, validation, design transfer, and launch activities.
- Assist with risk, issue, assumption, and change tracking to support program visibility and execution.
- Support coordination of selected activities with external partners, suppliers, and contract manufacturers, as applicable.
- Contribute to process improvement efforts related to project management tools, team routines, templates, and reporting practices.
- Help ensure project activities remain aligned with applicable quality system, design control, and regulatory expectations with guidance from functional experts.
Basic Qualifications
- Doctorate degree or
- Master's degree and 2 years of experience or
- Bachelor's degree and 4 years of experience or
- Associate's degree and 8 years of experience or
- High school diploma / GED and 10 years of experience
Top skills sets
- Project planning and tracking - Ability to maintain integrated plans, schedules, milestones, action logs, risks, and status reporting.
- Cross-functional coordination and communication - Ability to work effectively across engineering, quality, regulatory, clinical, manufacturing, and supply chain teams in a matrixed environment.
- Strong organization and follow-through - Ability to manage multiple priorities, document decisions and actions accuratly, identify issues early, and ensure commitments are completed.
Day to Day Responsibilities:
- Maintaining project plans and trackers-updating timelines, milestones, action logs, assumptions, risks, issues, and changes.
- Coordinating cross-functional teams across engineering, quality, regulatory, clinical, manufacturing, supply chain, and other functions.
- Organizing team meetings and program reviews-preparing agendas, documenting decisions, assigning action items, and following up on commitments.
- Monitoring project progress and identifying schedule delays, dependencies, resource concerns, or cross-functional issues that need escalation.
- Preparing status materials, including dashboards, presentations, milestone summaries, and leadership updates.
- Managing program documentation and helping teams prepare for design reviews, phase gates, verification, validation, design transfer, and launch.
- Coordinating with suppliers and external partners when their work affects the program schedule or deliverables.
- Improving project-management processes, such as templates, reporting methods, team routines, and planning tools.
- Supporting compliance by helping ensure activities and documentation remain aligned with design-control, quality-system, and regulatory expectations.
Employee Value Proposition:
Networking, career experience
Possible Extension:
Yes
Red Flags:
- Does not meet the basic qualifications for education and relevant experience.
- Poor organization or follow-through, including difficulty managing deadlines, actions, or multiple priorities.
- Weak cross-functional communication or inability to work effectively in a matrixed team.
- Passive project-management style, such as failing to identify risks, escalate delays, or hold owners accountable.
- Low attention to detail, particularly in project plans, meeting records, status reports, and regulated documentation.
Interview Process:
Interview with 3-4 people. A mix of Teams and In-Person.
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Spectraforce Technologies
Aug 02, 2026