Information Technology Project Coordinator*

The Port of Portland is hiring a

Information Technology Project Coordinator*

This position provides comprehensive administrative, coordination, and project support services to IT and enterprise project teams, including ERP implementation, digital transformation, and Port Forward initiatives. The role supports project managers, PMO, workstream leads, and program leadership by maintaining project documentation, coordinating meetings and events, tracking action items, supporting governance processes, and ensuring project information is organized, accurate, and accessible.

From the hiring manager:

Join the Port of Portland during Port Forward, our major digital transformation modernizing finance, HR, property management, and asset management across the airport and marine operations. As IT Project Coordinator, you'll be in the room where it happens - keeping governance, documentation, and coordination running across Port staff, technical leads, and delivery partners on a large-scale ERP implementation.

It's a rare seat for someone early in their project management career: direct visibility into program leadership, hands-on experience across the full project lifecycle, and skills in governance and stakeholder coordination that translate straight into a PM career - all while supporting infrastructure that keeps the region moving.

If you want fast-moving, high-visibility work where your work directly shapes whether a major initiative succeeds, this is it.

*This is a limited-duration role lasting approximately 24 - 36 months to assist the Port of Portland with an ERP implementation. The role may be lengthened or shortened based on business need.

Documentation & Information Management

• Maintain Project repositories, document libraries, and collaboration sites.
• Ensure documents are version-controlled, organized, and archived.
• Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation.
• Prepare executive reports and presentation materials.

Project Coordination, Administration and Communication

• Coordinate meetings, workshops, training sessions, and governance forums.
• Develop and distribute agendas, materials, minutes, and follow-up communications.
• Maintain calendars, milestone schedules, and meeting cadence.
• Track action items and follow up with responsible parties.

Governance & Reporting Support

• Prepare weekly, monthly, and executive-level status reports.
• Maintain logs (Action Item, Decision, RAID, Change Request).
• Support stage-gate reviews, readiness assessments, and governance reporting activities.
• Support cutover planning, deployment coordination, and go-live readiness.

Resource & Schedule Coordination

• Coordinate project schedules and resource activities across multiple workstreams.
• Facilitate coordination between business teams, technical teams, consultants, and vendors.

Financial & Procurement Support

• Track invoices, vendor documentation, and procurement/contract-related materials.
• Maintain budget records, expenditure documentation, and support purchase request processes.

Full position description available upon request.

Minimum Qualifications

• Three (3) + years of experience in project coordination, program support, or administrative support within a complex organization.
• Bachelor's Degree - bachelor's degree in business administration, Communications, Public Administration, or a related field (or equivalent experience)
• Ability to pass a criminal history records check
• PMP or CAPM - preferred, not required.

Preferred, not required.

• PMP or CAPM
• Experience supporting a PMO or project team on technology, ERP, or enterprise system implementation
• Experience tracking budgets, invoices, or procurement/contract documentation within a project setting

• Budget development and management
• Project management methodologies and integration with system development lifecycles
• Document organization, records management, and version control
• Meeting coordination, logistics, and event support
• Data entry, record maintenance, proofreading, and quality checking

Selection Process (tentative schedule):

• A minimum qualification evaluation of the education, training, and experience of submitted application packets will take place by Human Resources until this role closes.
• A Subject Matter Expert (SME) Panel will perform an evaluation of experience and training taken from your employment application materials.
• Our goal is to notify candidates who are selected for interviews promptly. We normally schedule the virtual first round of interviews with candidates who successfully passed the SME evaluation. Panel Interviews will be held afterward.

About us:

At the Port of Portland, we use everything we have - our three airports, three working marine terminals, six business parks, and all the resources, expertise, and experience behind them - to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone's life better. And we'll use our power and influence to unlock new opportunities and ensure more people share in our region's success. With YOUR help - together with our partners, customers, and community - we'll help drive meaningful change!

Do you have questions about this job?

Contact us: careers@portofportland.com

Safety: The Port promotes safety as a Core value and we seek to eliminate harm through a culture of active prevention, curiosity, evaluation, and action. We comply with safety and health policies and procedures and consistently look for improvements that support operational excellence.

Equal Opportunity Employer: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination.

Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans' preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veteran's preference for this job, please provide the qualifying documents as instructed during the application process.

Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.

ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources: call 503-415-6690 or email careers@portofportland.com.

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