Senior Administrative Assistant

• Prepares research for meetings and projects for multiple senior leaders within the organization
• Prepares background and other meeting materials as needed and may liaise with managers to ensure office administration policies, programs, and activities are appropriate for their needs
• Provides assistance on a variety of projects through research, data gathering, analysis, and formatting; prepares documents for final distribution
• Coordinates and schedules sponsored events, external or internal interviews, including reserving space, making catering arrangements, and preparing for technological needs and room arrangements for events at GW campuses
• Coordinates, schedules, and manages calendars for assigned staff within the division
• Handles meeting preparation and setup
• Arranges travel needs, reimbursement, acclimation, and conference needs of certain staff
• Assists in planning, developing, and implementing events, projects, and programs
• Collaborates with other staff to facilitate the success of events/meetings hosted by the office by scheduling events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the events
• Assists in the preparation and distribution of written communication, including presentations, correspondence, newsletters, website content, etc.
• Manages the equipment maintenance contracts and coordinates all office and equipment repairs
• Orders and inventories office supplies and equipment, which includes assisting in the conduct of the annual inventory of technology equipment
• Manage the status of all technology equipment and proactively update the supervisor when replacements are due; must liaise with internal and external service contractors to maintain office facilities
• Serves as receptionist and ensures coverage at the front desk of the office, receiving guests and responding to inquiries from staff, faculty, and the general public
• Maintains common spaces, including scheduling for conference rooms and hotel space, and preparing for meetings in the central office's conference room
• Ensures efficient day-to-day operations within the office

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

• Strong organizational skills
• Excellent oral and written communication skills
• Ability to work in a collaborative environment
• Professional demeanor
• Proficiency with Microsoft Office Suite and G Suite is desired.
• Strong administrative skills
• Demonstrated problem-solving skills
• Detail-oriented
• Self-motivated and a fast learner
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines
• Ability to handle sensitive matters that require discretion and confidentiality

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.