Clerical Assistant 2 (Medical) - SCI Muncy

The Department of Corrections' State Correctional Institution at Muncy is seeking a Clerical Assistant 2 who enjoys keeping tasks running smoothly and efficiently. This role gives you the opportunity to help manage documents, messages, and information for a busy work area. You will play an important part in supporting staff and maintaining organized operations. Bring your attention to detail to a role that helps the agency succeed.

This position supports the clerical and administrative functions that keep the work area operating accurately and efficiently. The role involves communication, information handling, and steady coordination with staff.

As a Clerical Assistant 2, you will perform the following duties:

• Correspondence Handling: Prepare, scan, file, and distribute general memoranda, meeting minutes, gate clearances, and other items
• Mail and Message Support: Receive, sort, and distribute mail while reading and responding to emails and directing phone calls
• Data Entry: Enter, maintain, and share information across DOC applications such as APR and DOCNet
• Supply Management: Order office supplies for the designated work area
• Switchboard Coverage: Provide coverage according to the scheduled needs of the facility
• Operational Accuracy: Complete tasks with timeliness and precision in alignment with policies and procedures

• Full-time employment, 37.5-hour work week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Must possess keyboarding skills to meet standards for speed and accuracy.

• Successful completion of basic training in Elizabethtown, PA is required.
• Must understand how to efficiently use and navigate a personal computer (PC).
• Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages to create and maintain spreadsheets/calendars/documents/rosters etc.
• Ability to work with various office equipment such as: scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
• Previous experience working in an office setting as a clerk and/or personal assistant
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.