Procurement Officer Assistant - Engineering Business Services Center

Procurement Officer Assistant

Engineering Business Services Center

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Engineering Business Services Center in The Grainger College of Engineering seeks applicants for a Procurement Officer Assistant position. This position assists in providing purchasing services to faculty, staff, and students located within units being served by shared services. This position will assist in purchasing functions for a variety of products and services, working under the supervision of a designated supervisor.

Duties and Responsibilities:

* Assists with evaluation and preparation of all procurement requests for EBSC units, including:

a) verification of pricing and delivery/lead times and receiving information.

b) requesting, preparing, and/or reviewing required forms related to requisitions and potential orders; working with departments in preparing specifications for purchasing commodities, equipment, and services, or for requisition clarification.

c) notification of vendors regarding any required forms such as vendor information forms and disclosure and/or certification forms relating to orders, such as certificates of insurance and vendor financial disclosures; evaluation of documents and forms for accuracy and completeness.

d) preparation of reports and correspondence (such as the status of requisitions, purchase orders, shipments, and complaints); providing of interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors.

• Assists with the processing of all procurement requests for EBSC units. Issues purchase orders with appropriate authorization authority. Assists in the coordination, review, and issuance of simple contract documents. Assists faculty, students, and staff with Procurement, including iBuy Purchase Order requisitions, P-Card transactions, and Emburse invoice payments.
• Investigates invoices and overdue account balances.
  Coordinates with vendors, EBSC units, and other University offices to initiate corrective action and resolve any outstanding accounts payable.
• Serves as support to the team in reconciling monthly accounts verifies charges to accounts by matching receipts to charges, initiates contact with appropriate departments to obtain missing information and receipts. Keys corrective accounting entries into Banner.
• Other duties as assigned.

Minimum Qualifications:

• Any one or any combination of the following, totaling six (6) months from the categories below:

• Responsible work experience in fields that provide preparation for procurement work such as claim resolution, expediting, returned goods, and/or resolving billings.
• 30 semester hours of college credit for course work in any field equals six (6) months.

Knowledge, Skills and Abilities:

• Knowledge of university business and financial policies and procedures.
• Knowledge of personal computers and software packages such as Microsoft Word, Excel, MS Access, e-mail, Banner, and other University financial programs.
• Knowledge of operation of various office equipment as fax machines, copiers, scanners, and printers.
• Skill and accuracy in preparing University and Departmental forms.
• Accuracy, speed, and completeness in performance of tasks.
• Ability to communicate effectively and respond appropriately to others' needs or concerns.
• Strong customer service skills.
• Ability to respond to questions and requests from faculty, staff, and students with judgement to know when supervisor needs to be involved.

This is a full-time Civil Service 0307 - Procurement Officer Assistant position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $40,000 - $42,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Fully remote work may be possible for this position per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Applications must be received by 6:00 pm (Central Time) on September 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Dawn Creath at dcreath@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1038001

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu