Program Coordinator, Graduate Medical Education

• Manages employment and educational records of 450 resident physicians currently employed at The George Washington University School of Medicine and Health Sciences in 41 ACGME-accredited residency and fellowship training programs.
• Initial review of applications (approximately 140/year) to determine missing documents; ensures timely receipt of all required documentation needed to issue Resident Physician employment contracts.
• Monitors MedHub for return of completed and signed materials from new and continuing residents and performs follow-up to ensure return of documents.
• Enters all information for new Resident Physicians into Access database for credentialing purposes. Contacts medical schools, hospitals, and training programs to obtain primary source verification of medical school graduation and prior training, per ACGME requirements for all new residents; contacts ECFMG for verification of certification for international medical graduates.
• Prepares annual, quarterly, and monthly reports using database information as requested.
• Contacts Program Directors and Residency Coordinators to determine which Resident Physicians are rotating to facilities in DC, Maryland and Virginia; provides instruction to Resident Physicians for the completion of medical licensure applications for the appropriate jurisdiction; ensures forms are properly completed; prepares payment requests and submits applications to the appropriate medical board for processing.
• Completes information on Resident Physician deferment and forbearance applications and submits to loan agencies for approval.
• Creates annual DEA list and assigns and disseminates individual numbers to Resident Physicians; reports numbers to Hospital Pharmacy and Medical Staff.
• Instructs visiting Resident Physicians and advises their home institutions on GME's institutional requirements for completing rotations at GWU in compliance with ACGME requirements and Medicare reimbursement guidelines; registers visiting Resident Physicians and provides access to parking and ID badges; coordinates with Hospital IT services to provide access to clinical systems.
• Verifies graduating Resident Physicians with Program Director and/or Residency Coordinator; prepares Resident Physician diplomas; oversees the graduating Resident Physicians' check-out procedures and out-processes each graduate; communicates initial post-graduate information to office of development and alumni relations.
• Maintains and ensures confidentiality of personal protected information.

• Manages files of alumni Resident Physicians who graduated from training programs following standard protocol for confidential information.
• Researches records of alumni Resident Physicians to complete training and employment verification requests; prepares standard letter or creates verification letter to certify the Resident Physician's competency for medical practice or licensing purposes. Must be able to prioritize requests and respond in a timely manner.
• Completes verification forms for Federal Government security clearances Office of Graduate Medical Education.
• Maintains confidentiality of personal protected information; prepares and distributes personal protected information in a timely manner within specific deadlines.

• Serves as the GME Office receptionist
• Interacts with Resident Physicians, Program Directors, Residency Coordinators, Deans, and senior staff on a daily basis.
• Assists Resident Physicians in person and via telephone and email with completing GME paperwork to include computer assistance with on-line forms.
• Coordinates logistics for meetings and presentations, to include ordering food from catering contractors; orders office supplies, places service calls for equipment.
• Coordinates and facilitates ordering of white coats for new and returning residents.

• Provides administrative support for the Associate Dean for Graduate Medical Education, the Director of GME, and the Assistant Director of GME; maintains calendar and schedules appointments and meetings for GME Associate Dean.
• Monitors the general GME Office email account; determines response or appropriate responder.
• Participates in and documents attendance for monthly residency coordinator meetings.
• Notifies Department Chairs, Program Directors, Resident Physicians, and Coordinators of resident non-compliance issues, including health clearances and document deficiencies.
• Assists in the planning and implementation office events, including the annual 5-day orientation for new resident physicians, monthly core curriculum sessions, and the annual resident appreciation day.

• Excellent writing, communication and organizational skills
• Initiative in creating processes for more efficient workflow
• Proficiency in Microsoft Office Suite
• Ability to work independently with minimal supervision
• Ability to maintain confidential standards

How is pay for new employees determined at GW?

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.