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Job Title: Project Controls Analyst, Senior
Duration: 12 Months
Location: Fresno, CA (1-2 days/ week onsite) Core Qualifications & Competencies
Project Controls Expertise: Strong background in cost management, schedule development, forecasting, and variance analysis.
Technical & Analytics Proficiency: Hands-on experience with project control systems, reporting tools, and database analytics.
Communication & Business Acumen: Exceptional stakeholder management, business intelligence, and communication skills across cross-functional teams.
Key Responsibilities
1. Schedule Development & Analysis
Partner with Project Managers and functional teams to build, maintain, and update project schedules and cash flow/forecast plans.
Monitor progress, collect project data, track milestones, and update project nodes/plans accordingly.
Proactively identify, document, and communicate schedule risks and status updates to key stakeholders during status meetings.
2. Cost Plan Development & Financial Analysis
Build, maintain, and analyze monthly forecast budgets, ensuring accuracy against project targets.
Prepare project performance, cost, and schedule status reports; identify variances and recommend corrective action plans using standard industry methodologies.
Ensure all budget, regulatory (GRC), and FERC cost responses contain accurate data agreed upon by stakeholders.
Assist in drafting and routing Business Cases, Job Estimates, Project Charters, and Re-Authorizations for approval.
Manage vendor invoice accruals, monthly journal entries, and PO-related goods receipts in the enterprise financial system.
Interface with design, planning, and software resources to maintain aligned project communication.
3. Project Documentation & Governance
Track project milestones, identify areas for process improvement, and drive post-job critiques with Project Managers.
Ensure full compliance with regulatory, contractual, and internal utility operational guidelines throughout the project lifecycle.
Maintain change logs (tracking scope, cost, and schedule adjustments) and support change order requests.
Oversee the electronic document management system (EDMS) to preserve project records, meeting notes, and compliance data.
Facilitate the complete project closeout process, resolving financial obligations to ensure proper order closure.
Provide PMs and team members with customized monthly variance analysis and status reports.
4. General Project & Procurement Support
Assist with procurement activities, including drafting contract documents and resolving contractor invoicing queries.
Provide logistics and documentation support for kickoff meetings, design reviews, site walk-downs, and lessons-learned sessions.
Support continuous improvement by providing input on Project Management Guidelines.
Under mentorship, manage low-complexity projects or support ad-hoc departmental analyst duties (e.g., intranet site maintenance, data sheets).
5. Central Data Management & Systems
Offer technical support for department databases, maintaining reporting tools, and consolidating data structures.
Develop visual management tools, regular executive dashboards, and specialized reporting for status systems.
Ensure department reports meet strict quality control standards prior to stakeholder delivery.
Fulfill ad-hoc financial/cost requests and lead process improvement efforts.
6. Central Financial Analysis & Reporting
Generate weekly and monthly performance, cycle forecast, and financial tracking reports (utilizing systems such as SAP/BW).
Collaborate with stakeholders to design performance metrics aimed at meeting year-end annual budget targets.
Summarize and publish cycle forecast variance explanations and performance reports (e.g., Green-Red Scorecards) on internal sites.
Analyze monthly financial results and present key cost drivers to Project Management leadership.
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Spectraforce Technologies
Sep 19, 2026