New

Staff Specialist

Duke Clinical Research Institute
United States, North Carolina, Durham
Sep 24, 2026
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations. Be You. Be Bold. Choose Duke. Program Coordinator, Office of Pediatric Education Be You. At Duke, we celebrate individuality and the unique perspectives each team member brings to our community. As the Program Coordinator in the Office of Pediatric Education, you'll play a critical role in supporting innovative educational programs that shape the next generation of pediatric physicians, fellows, residents, and healthcare leaders. You'll collaborate with faculty, learners, and administrative leaders while helping create exceptional educational experiences that advance Duke's mission of excellence in education, research, and patient care. Be Bold. As a trusted partner to the Vice Chair of Education and Education Manager, you'll coordinate high-impact educational programming, support strategic initiatives, and manage operations that enhance the educational experience across the Department of Pediatrics. This role requires creativity, independent problem-solving, strong organizational skills, and a passion for supporting academic medicine. What You'll Do Coordinate Educational Programs and Events Support the planning, coordination, and execution of departmental educational programs, including Grand Rounds, Fellows Core Curriculum, Chair's Clinical Case Conferences, Fellows Research Conferences, Pediatric Education Day, and other educational initiatives. Develop detailed itineraries for guest speakers and coordinate travel, lodging, transportation, and honorarium processing. Manage meeting technology, including Zoom sessions, presentations, recordings, and audiovisual support. Track attendance and participation data for educational activities. Coordinate distinguished lectureships, speaker series, alumni events, and departmental education conferences. Design and administer surveys using Qualtrics and analyze results to support continuous program improvement. Support Educational Leadership and Governance Coordinate meetings for educational leadership groups, committees, and program leadership teams. Prepare agendas, manage meeting logistics, and document key discussions and action items. Produce and distribute meeting minutes and supporting materials in a timely manner. Assist with scholarly activity tracking and educational reporting. Partner with Residency and Fellowship Programs Support residency and fellowship administrators with program-related initiatives. Create and maintain fellow profiles and faculty development records. Manage alumni information and departmental fellowship data. Coordinate onboarding and orientation activities for incoming fellows. Facilitate professional association membership renewals and educational program reporting. Maintain educational dashboards and program metrics. Advance Medical Education Initiatives Assist in the design, implementation, coordination, and evaluation of educational projects and initiatives. Support educational surveys, research activities, and data collection efforts. Contribute to process improvement initiatives that enhance learner experiences and program effectiveness. Manage Office Operations and Administrative Support Coordinate daily operations within the Office of Pediatric Education, serving as a welcoming and professional point of contact for faculty, learners, staff, and visitors. Manage office communications, reception functions, mail distribution, and administrative workflows. Schedule meetings, maintain calendars, and coordinate committee activities for educational leadership. Support travel, conference planning, and administrative needs for the Vice Chair of Education and Education Manager. Manage conference room reservations and educational space scheduling using 25Live. Develop and distribute weekly educational schedules, communications, and promotional materials. Maintain and update educational website and intranet content. Process departmental expenses and manage financial documentation through Duke systems. Coordinate educational and community-building events that foster engagement and collaboration. What You'll Bring Required Skills and Qualities Exceptional organizational and project coordination abilities. Strong verbal and written communication skills. Ability to manage multiple priorities and deadlines in a fast-paced academic environment. Experience coordinating meetings, events, or educational programs. Strong attention to detail and a commitment to customer service. Ability to work independently while collaborating effectively with diverse stakeholders. Proficiency with Microsoft Office Suite and virtual meeting platforms. Experience working with data, reporting, and survey tools is preferred. Preferred Characteristics Interest in medical education, academic administration, or healthcare environments. Experience supporting faculty, trainees, or educational programs. Ability to analyze information and recommend process improvements. Commitment to fostering an inclusive, welcoming, and learner-centered environment. Why This Role Matters The Office of Pediatric Education is instrumental in developing future pediatric healthcare professionals. Your work will help ensure that learners, faculty, and educational leaders have the resources, support, and programming needed to achieve educational excellence. Through your coordination, organization, and innovation, you'll directly contribute to Duke's reputation as a leader in academic medicine and healthcare education. Choose Duke. When you join Duke, you become part of a world-renowned academic medical center committed to innovation, collaboration, and excellence. At Duke, you'll enjoy: Opportunities for professional growth and career development. A collaborative and mission-driven work environment. The chance to support nationally recognized educational programs. Comprehensive benefits and wellness resources. A culture that values diversity, equity, inclusion, and belonging. Meaningful work that impacts learners, patients, families, and communities. At Duke, your contributions matter, your ideas are valued, and your career can thrive. Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $21.20 to USD $31.24. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/ Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).