Chief of Staff, Gymnastics (5173U) Intercollegiate Athletics #89080

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Departmental Overview

The Department of Intercollegiate Athletics consists of approximately 300 staff members and coaches; we sponsor 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in our sports programs annually within the National Collegiate Athletics Association (NCAA).

Position Summary

The Gymnastics Chief of Staff develops, promotes, and supports the operational and strategic aspects of intercollegiate student athlete programs, including planning, scheduling, budget administration, and travel. This position aids and facilitates the operation of the women's gymnastics program and serves as an advisor to the Head Coach and the program. This position supports the academics and student services aspects of the program, serving as the liaison to the Athletic Study Center and Compliance offices.

The Gymnastics Chief of Staff plays a role in recruiting, assisting with all on-campus recruiting trips, and coordinating the travel plans of the Head Coach for all recruiting activities. Overall, this position helps support the overall operations of the program and ensures it promotes the holistic well-being and development of the student-athletes. This position creates competition schedules, recruiting strategies, manages scholarship budgets and allocations, and serves as the conduit between the gymnastics team and all the support units assigned to the program.

This position works closely on all strategy around the program - fundraising, marketing, creative, broadcast, community engagement. The Gymnastics Chief of Staff serves as the main point of contact for all communication to the program and from the program and serves as the internal face of the program. This position ensures each student athlete is aware of time commitments - academic, community, training and others, while serving as a first-line resource to students. Additionally, this position engages in statistical analysis, development of analytic reports, and assists with the daily operation of the team to ensure cohesiveness between the gymnastics program, the support units and the Athletics Department.

Application Review Date

The First Review Date for this job is: October 9, 2026. For full consideration, please apply on or before the first review date.

Responsibilities

Practice and Game Planning - 10%

• Works with the coaching staff during the off-season and regular season to plan, create, and implement practice and game plans for the Women's Gymnastics team, including scouting opponents based on game footage.

Program Administration and Student Services - 30%

• Independently plans, organizes, administers and implements mid-size, complex athletics program(s) such as Academics, Compliance, Budget Management and Reporting Marketing/Fan Experience, Equipment, Donor Engagement.
• Serve as a "go-to" and liaison between the coaches and campus/department staff as it relates to the holistic development of the student-athletes, particularly working with the Compliance and Athletic Study Center offices.
• Coordinates with respective departments to assist student-athletes with recruitment process, admissions, financial aid, summer bridge/Golden Bear Orientation programs, housing, etc.

Recruitment and Logistics - 10%

• Assist with the coordination and logistics of all on-Campus recruiting activities (official and un-official visits).
• Will manage all travel arrangements (flights, hotels of Head Coach related to recruiting activities, including in-home visits, scouting/recruitment trips, etc.

Competition Scheduling - 5%

• Will coordinate the non-conference game scheduling each year.
• Will discuss possible opponents with Head Coach, reach out to various teams to gauge interest, work with department staff to schedule games, etc.
• Coordinate the collection and management of opponent and judging contracts, and arrange travel accommodations for judges throughout the competition season.

Community and Donor Engagement - 15%

• Establish and maintain effective interactions with the university community, alumni, donors, media and the public.
• Support and coordinate Name, Image, and Likeness (NIL) opportunities for the team, ensuring alignment with applicable policies and program requirements.
• May be asked to engage in development activities, including but not limited to fundraisers, donor meetings, etc.

Program Advising and Student Well-being - 20%

• Serve as an advisor to the Head Coach and ensure the program is running optimally.
• Help foster an environment that promotes the well-being and personal development of the student-athletes.

General Support and Professional Development - 10%

• Other duties as assigned by Head Coach, including professional development.

Required Qualifications

• 3+ years of experience working with a Division 1 Women's Gymnastics program, breaking down and analyzing film.
• Thorough knowledge of program activity and best practices.
• Problem-solving skills; multi-task, work with frequent interruptions, and effective listener.
• Highly effective verbal and written communication skills in the English language.
• Proficiency in the use of basic computer applications relevant to job duties.
• Solid organizational skills and ability to accomplish multiple tasks within demanding timeframes.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Must maintain current knowledge of applicable rules and standards of the ACC, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and/or the ability to learn, and at all times avoid any and all violations of these rules and standards.

Education / Training

• Bachelor's degree in related area and / or equivalent experience / training

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted annual range that the University reasonably expects to pay for this position is $90,000 - $110,000.

• This is an exempt, monthly-paid position.
• This is a 1-year, full-time (40 hours/week) contract position eligible for UC benefits.

How to Apply

To apply, please submit your resume and cover letter.

Driving Required

Required to hold a valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Other Information

• This is not a visa opportunity. This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Misconduct

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.