Medical Education Learning Specialist

Job Summary:

As a dedicated subject matter expert and professional within the Office of Student Life, this role supports the planning, coordination, and implementation of initiatives that promote the academic and professional development success of medical students in all 4 years of their educational experience. This includes providing individualized student advising and coaching, overseeing tutoring services for MD students, and operating as a work lead for the 20+ student tutors staffed to provide support services. The Medical Education Learning Specialist will be responsible for developing, implementing and administering programs and workshops to support the academic success of students. This role works collaboratively with medical school faculty and staff to build knowledge about the science of learning and student support across the entire office of medical education. They will also provide one-on-one academic enrichment support for students with academic challenges.

Key Responsibilities:

Academic Advising - 70%:

• Provide individual academic assessment of medical students requesting help with learning and test taking skills.

• Act as a Department subject matter expert related to student advising, this includes developing individualized plans for learning success that is tailored to each student based on:

  • what area/phase a student is struggling in

  • specific recommendations for remediation, study planning and additional learning requirements, governed by Med School policies on Progress and Promotions

• Use expertise to establish services and a knowledge repository for students, including campus wide learning resources, medical student specific study aids and test taking aids, evidenced based study plans and learning tools, regular check in's with students to adapt/adjust learning and remediation plans (in collaboration with progress and promotion committee policies and required learning steps for students).

• Possess knowledge of and effectively connect students with campus resources to include behavioral health, groups, library and other learning benefits afforded.

• Provide groups and workshops for students facing academic challenges in the pre-clinical medical school curriculum.

• Provide group and individual support and coaching for students taking medical boards exams.

• Teach and support faculty advisors with skills for supporting students through Step exam preparation.

• Facilitate institution wide academic success programming focused on study skills, time management, clinical efficiency, and board preparation strategies.

• Help set base line study and learning strategies specific to medical students and work alongside the faculty to ensure the students have been given ample resources and plans that will fit their specific academic needs for success.

• Maintain knowledge of best practices for academic support services and implement evidence-based strategies.

• Works independently and is able to make decisions on student academic advising and coaching needs.

Administrative Oversight of Student Success - 20%

• Record and document student meetings to follow student progress.

• Participate in student success meetings with faculty members and students.

• Monitor and track student progress in pre-clinical and boards exam dashboards.

• Office of Student Life Executive Committee Meeting - Produce agendas, keeps Minutes, provides tech support, and procedural admin.

• Keep confidentiality of all private information.

Tutoring Program Oversight - 5%

• Independently oversee the tutoring program for qualified MD students.

• Plan and execute tutor trainings and ensure training completion by newly onboarded tutors.

• Collaborate with HR to recruit student tutors.

• Oversee the on-boarding, training, and payment processing for student tutors.

• Oversee and manage the tutoring process for MD students by receiving student inquiries, matching students with prospective tutors, getting tutors access to student materials, and fielding any questions or concerns.

• Provide high-level committees with insight and data on tutoring efficacy and usage by struggling students.

• Manage the OSL library of donated books and educational resources for students to borrow within the Office of Student Life.

Other Duties as Assigned - 5%

• Share in the duties of answering the phone and working with students who "drop in" with requests within the Office of Student Life.

• Establish and document best practices and standard operating procedures relevant to core work responsibilities.

• Contribute to program functions of the Office of Student Life; participate in event preparation (Orientation, Matriculation Ceremony, Match Day, Graduation, etc.), act as back up for admissions interviews, etc.

• Perform other duties as assigned by the Associate Dean of Student Affairs, the Assistant Dean of Student Success, the Student Affairs Assistant Deans, and the Manager of Admissions and Student Affairs.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A Bachelor's degree in education, psychology, learning science, or a related field. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

• 3 or more years of professional experience working with medical students as an academic advisor/learning specialist. Substitution: An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A Master's degree in education, psychology, learning science, or a related field.

• A EdD or PhD in education or psychology.

• 5 or more years of experience working at a medical school in student affairs as a learning specialist.

• Experience with curriculum development and assessment in higher education.

Conditions of Employment:

• Ability to work a hybrid remote schedule with up to 3 days a week in the office. Additional on-site days may be required when sessions, on-site meetings, or events necessitate an additional on-site presence. Please see the campus-wide policy for additional information.

• May be required to work occasional nights and/or weekends.

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities:

• Proven ability to work collaboratively with students, faculty and staff.

• Excellent organizational skills, capacity for empathy and independent work.

• Ability to establish and maintain effective working relationships with individuals from varied backgrounds and organizational levels.

• Strong organizational skills and effective time management with the ability to manage multiple priorities and deadlines.

• Ability to work both independently and collaboratively within a team environment.

• Strong written and verbal communication skills.

• Demonstrated customer service and interpersonal skills.

• Ability to coordinate projects and events while maintaining attention to detail.

• Ability to interpret and apply university and departmental policies and procedures.

• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.

• Ability to analyze information, solve problems, and recommend practical solutions.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Melanie Trinkwald at melanie.trinkwald@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by 2 weeks from posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $60,905 - $81,613

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.