Business Services Coordinator for Precollege Programs

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.

• Pre-College Mentoring
• AdviseNC at UNCW
  
• Bridge Scholars Program
• Upward Bound Math & Science

• Manage the financial and administrative aspects of federal, state, and external grants supporting Pre-College programs.
• Assist Directors with monitoring grant budgets, expenditures, and available funding to ensure resources are used appropriately and in accordance with approved grant budgets.
• Assist with interpreting grant award terms, sponsor requirements, University policies, and applicable federal and state regulations to ensure compliance.
• Assist program Directors with grant application budgets, budget revisions, award modifications, and funding requests.
• Coordinate with Directors, Sponsored Programs and Research Compliance office (SPARC), Budget Development, Advancement, and other University offices on grant administration, reporting, compliance, and financial matters.
• Assist with preparation of required financial and programmatic grant reports, including gathering expenditure information, supporting documentation, and other data required by sponsors.
• Track grant reporting deadlines, award periods, deliverables, matching requirements, and other grant-specific obligations to ensure timely compliance.
• Reconcile grant expenditures and supporting documentation and identify and resolve discrepancies or potentially unallowable charges.
• Assist with grant award setup, fund establishment, budget transfers, carryforward requests, and grant closeout activities.
• Maintain organized and accurate grant files and documentation to support sponsor reporting, monitoring visits, audits, and internal reviews.
• Serve as a resource to Pre-College Program staff regarding allowable costs, grant restrictions, purchasing requirements, personnel costs, travel, and other grant-related fiscal matters.
• Assist Pre-College Programs in managing budget reconciliation reports in coordination with division administrative staff.
• Provide support for annual budget preparation, including conducting historical research and providing data for budget planning.
• Serve as Leave Keeper for the Unit, tracking and managing employee leave requests.
• Process uShop orders and manage travel reconciliations in Emburse ChromeRiver.
• Prepare and manage EPAF (Electronic Personnel Action Forms) for student employees and temporary staff and process FLAC (Faculty Load and Compensation) for faculty employees.
• Manage AiM (Asset Management System), surplus, and Information Technology tickets when needed.

• 
  UNC System campus experience as an Admin or similar position.
• Demonstrated experience with managing grant funds.
• Ability to prioritize, manage and successfully complete multiple tasks.
• Demonstrated experience with Microsoft office products, especially proficient in Word and Excel.
• Demonstrated experience with ERP software such as Banner.
• Demonstrated experience with Works, Emburse ChromeRiver, PeopleAdmin and other related software.
• Excellent interpersonal communication skills, with evidence of building collegial relationships.