Assistant Director, Data Management

Advancement Services

JOB SUMMARY

The Assistant Director of Data Management provides leadership for advancement data governance, database integrity, records management, and business process improvement within the Division of University Advancement. This position develops and maintains data standards, audit processes, and operational procedures to ensure the accuracy, security, and reliability of advancement information. The role partners closely with Advancement leadership, Information Technology, and campus stakeholders to support reporting, data analytics, system enhancements, and strategic decision-making. The Assistant Director oversees programming staff, manages database-related projects, and serves as a subject matter expert for data management best practices. The position plays a critical role in maximizing the effectiveness of advancement systems and supporting philanthropic, alumni engagement, and operational goals.

PRIMARY RESPONSIBILITIES

Data Governance, Integrity, and Compliance - 30%

* Develops and implements data management strategies, standards, policies, and audit processes aligned with divisional and university objectives.

* Establishes and maintains data entry standards, operational procedures, and quality control measures to ensure data accuracy and consistency.

* Leads ongoing data integrity reviews, audits, cleansing initiatives, and database maintenance activities.

* Ensures compliance with data security, privacy, regulatory requirements, and advancement industry best practices.

* Identifies and resolves data anomalies through analysis, validation, and continuous process improvement.

Database Administration and Business Process Improvement - 25%

* Supports database enhancements, system configurations, data imports, exports, and database health initiatives.

* Collaborates with IT and Advancement leadership to improve database performance, operational workflows, and CRM functionality.

* Assists with the design, evaluation, and implementation of database structures, validation tables, and business process improvements.

* Researches database technologies, products, and services and provides recommendations supporting future system development and modernization.

* Develops procedures that promote efficient, scalable, and user-friendly business operations.

Reporting, Analytics, and Stakeholder Collaboration - 25%

* Partners with advancement leadership, IT, data stewards, and university stakeholders to identify reporting and data management needs.

* Assists in developing business intelligence strategies, reporting frameworks, and standardized data insights.

* Serves as subject matter expert for data collection, reporting processes, data submissions, and information extraction activities.

* Provides consultation and guidance to stakeholders regarding data governance, reporting standards, and best practices.

* Collaborates with internal and external partners to improve data infrastructure and support strategic decision-making.

Leadership, Supervision, and Strategic Planning - 20%

* Supervises and develops a team of programmers, providing direction, project oversight, and performance management.

* Oversees project planning, implementation, and execution for database and process improvement initiatives.

* Develops training materials and delivers education on data standards, procedures, and operational practices.

* Establishes annual goals, performance metrics, and business plans for the programming team.

* Fosters effective collaboration across university units to support successful adoption of data governance policies and initiatives.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work is primarily performed in a professional office environment with extensive computer use and frequent interaction with university leadership, Advancement staff, IT professionals, and external partners. The role requires prolonged periods of sitting, viewing computer screens, and handling detailed data and reporting activities. Responsibilities include managing multiple concurrent projects with competing deadlines while maintaining a high degree of accuracy and attention to detail. The position involves sustained analytical thinking, problem-solving, decision-making, and collaboration across diverse stakeholder groups.

SUPERVISORY RESPONSIBILITIES

Directly supervises and provides leadership to a team of two programmers. Responsibilities include hiring recommendations, onboarding, assigning and monitoring work, coaching and development, performance management, goal setting, prioritization of projects, and ensuring successful completion of department objectives.

40 hrs/week, Monday - Friday

"A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

• At least 4 years of experience preferred, including team leadership.
• Proficient in use of reporting software, specifically Excel and PowerBI as well as SQL Server, Dynamics 365, and Microsoft Power tools.
• Proficient with CRM Advance or other relational database management systems.
• Must be able to maintain data management standards including data confidentiality, data entry requirements, and accessing reporting tools.
• Must have a high level of independence in accomplishing the responsibilities of the position.
• Ability to serve as a translator between campus stakeholders and technical groups.
• Knowledge of higher education and university advancement operations.
• Must be able to use sound judgement and discretion.
• Strong organizational and time management skills.
• Ability to work independently while also working as a member of the University Advancement team.
• Ability to troubleshoot technical issues.

$60,944-$78,000

Grade: GGS-011
University Title: ADVANCEMENT ASSISTANT DIRECTOR
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.
  

Employment visa sponsorship is not available for this position.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.