Payroll Specialist - North America

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world's most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Our people-centered, "People First" culture and "One Firm-Firm" motto promotes integrated teams that unite to shape the future of cities. Gensler's vision is to "Create a Better World through the Power of Design," and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

Your Role

We are seeking an extremely reliable individual to ensure Gensler's payroll process is executed flawlessly and will scale with the growth of our business. This is an amazing opportunity to be a key contributor to Gensler's Global Payroll team. This role reports to the Payroll Supervisor, NA.

The Payroll Specialist will own end to end USA payroll process including tax, statutory and journal entries. Supporting on Canadian payroll processing and payroll tax matters. You will have the opportunity to drive significant change in payroll processing for our dynamic business. Our ideal candidate needs to have the ability to work independently, plan, prioritize, think outside of the box, and have a positive attitude to embrace change.

What You Will Do

• Prepare and process USA and Canadian payroll in an efficient and accurate manner including meeting the required deadlines.
• Keep abreast of USA payroll related issues consistent with the local statutory and tax rules and legislation.
• Assist to manage Record of Employment, Canada.
• Conduct consistent audits on US and Canadian payroll, employee payroll records, employee payroll tax records and all other payroll records to ensure accuracy and compliance with both statutory and tax regulations.
• Manage US payroll processes including off-cycle payment, one-time payment and LOA payment.
• Manage termination checklist daily and process the final pay based on State Law.
• Support US payroll tax analysis and quarterly adjustments.
• Run and process weekly manual timecard report, calculate and process any timecard adjustments needed, update and maintain time and attendance system to ensure accuracy of records.
• Communicate and collaborate closely with Human Resources for all employee data and compensation related matters.
• Liaise with third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies.
• Ensure appropriate documentation for operational process and procedures are in place and adhered to as part of operations.
• Maintain and update payroll system and timekeeping system to keep records current and ensure the systems are communicating correctly - Canada.
• Work closely with team and supervisor on day-to-day operations.
• Manage regular preparation of relevant management reports, including weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).
• Provide payroll orientation to new hires.
• Prepare and submit Certified Payroll reports according to the local jurisdiction requirements.
• Support internal and external audits, domestic and international.
• Support the supervisor and manager with tasks as needed.

Your Qualifications

• Bachelor's Degree or equivalent work experience required.
• 3+ years of relevant working experience in North America payroll or International payroll, including social benefits, tax and payroll systems, proficiency in Excel, administration and excellent analytical reasoning skills.
• Experience and skills in payroll implementation, timekeeping reconciliation and cash recon analysis is a huge plus.
• Able to quickly adapt to new circumstances as they arise.
• Good communication skills and eagerness to learn new tools and techniques.
• Proficient in managing multiple tasks with varied deadlines, a self-starter who can keep projects moving.
• Able to read and speak in English.
• Proficient in Microsoft Office Suite (Word, Excel).
• Working knowledge of ADP Vantage, Workday and TMF Horizon is preferred.

**The base salary will be estimated between $75K-82K plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.