New

Department Administrator Supervisor

Rutgers University

71447.000-109422.000

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 07, 2026

Position Details

Position Information

Recruitment/Posting Title	Department Administrator Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	Industrial Engineering
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the Department of Industrial and Systems Engineering in the School of Engineering (SoE). The Department Administrator-Supervisor provides overall administrative, business management, supervision, and assessment of performance of the daily operations of the department. This position is the principal departmental liaison for SoE facilities, personnel, business, and budgetary matters with the SoE Dean's Office and other university business offices. This individual serves as point of contact for external stakeholders at the direction of the department chair. This position has a dual reporting line to both the department chair and to the Dean's Business Office. Among the key duties of the position are the following: Supervises all administrative operations and processes for the academic department. Coordinates and tracks appointment and reappointment letters for department personnel, including faculty, staff, and students. Interprets and implements university, school, and department policies and practices. Supervises department administrative staff and works closely with the department chair, faculty and dean's office on programs that encourage and support faculty and student activity. Manages business and budgetary aspects of department operations. Ensures expenditures are consistent with the departmental operating budget. Develops and monitors revenue and spending plans for the academic department. Monitors department and faculty resources that include unrestricted funds as well as gift and endowment funding and may include research funding. Assists with fiscal management of the department's core facilities. Prepares budgetary and business reports and provides other information for the SoE Grants Office, as requested. Works closely with the SoE Grants Office to monitor post-award activity on activities such as appointments and effort reporting, when necessary.
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in accounting, finance, business and administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation. A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent communication skills. Computer literacy.
Preferred Qualifications	Masters degree in Business, Finance, Accounting, Human Resources, or a related discipline. Relevant engineering knowledge or experience.
Equipment Utilized	Microsoft Office, database and statistical applications, Marketplace, Cornerstone, Oracle, and Rutgers applications, such as HCM, ARS, and ROCs, among others.
Physical Demands and Work Environment	Environment Office environment with moderate office noise.
Special Conditions

Posting Details

Posting Number	26ST1913
Posting Open Date	10/07/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement