Clinical Research Coordinator I, Family and Community Medicine

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where youll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under the direction of an Investigator(s) with general supervision, to coordinate research projects. This position primarily performs patient/participant coordination, however, may conduct data management in smaller departments on as needed basis. Collects and ensures quality control of clinical or basic research data in support of multiple and/or complex research studies.

The Department of Family and Community Medicine seeks a Clinical Research Coordinator to join our team. The person in this position will collaborate in part on research led by Dr. Sarah Woods (PI) focused on explaining how family relationships influence physical health, with a particular emphasis on psychophysiological mechanisms linking family relationship quality to adult health outcomes. The aim of this research is to inform family-based interventions for use in primary care, especially for patient populations at greatest risk of health disparities. Dr. Woods's research, supported by the National Institute on Minority Health and Health Disparities, examines the development and use of a culturally-responsive, community-based dyadic hypertension self-management intervention for African Americans with uncontrolled hypertension in primary care, and is in partnership with, in part, physician faculty at UTSW in family medicine and internal medicine.

The Clinical Research Coordinator will also partner on work led by Dr. Nora Gimpel focused on Student-Run Free Clinics in the community. UTSW and community organizations collaborate to implement student-run free clinics (SRFCs) and provide valuable clinical learning experiences, community connections and insight, research experience, leadership development, and needed public health services to the underserved across North Texas. This work is supported by McKesson Foundation. Medical students are required to engage in scholarly activity as part of the medical training. Responsibilities will include coordinating research activities and timelines, supporting data collection and analysis, developing and maintaining research reports, assisting students and faculty with manuscript preparation and submission, and coordinating abstract development and submissions for conferences and other scholarly forums. The Clinical Research Coordinator will also help ensure consistent research practices across clinics, facilitate dissemination of research findings, and support students in developing scholarly products that contribute to the advancement of community-engaged research and the health of underserved populations.

The ideal candidate will have experience in primary care, behavioral health, and/or clinical research.

* Organizes laboratory to which assigned; determines work assignments of subordinates, advising them as to techniques, procedures, and equipment to be utilized in solution of work problems; reviews completed work for professional quality and attainment of desired results.
* Compiles and evaluates research data, and develops new or revised techniques and procedures based upon such data.
* Performs or supervises design, development, or adaptation of equipment or apparatus used in experiments or research to obtain desired results.
* Compiles and analyzes results of research assignments and submits to principal investigator.
* Instructs medical students, graduate students, residents, and other laboratory personnel of lower grade with respect to techniques, procedures, and equipment utilized in research or experiments.
* Confers with industrial, governmental, or other professional groups with respect to progress or results of research assignment.
* Assists principal investigator and other professional personnel in preparation of reports and papers for publication, usually exercising responsibility for writing of particular segment or phase of report or paper.
* Supports all aspects of research participant management throughout the study lifecycle, including screening, recruitment, informed consent, enrollment, study procedures, interventions, follow-up activities, data management, and supports dissemination, this includes collecting, organizing, and maintaining research data using approved databases and tools, and supporting data analysis in collaborating with the PI.
* Ensures regulatory compliance and accurate documentation across all phases of research activities. This includes coordinating and maintaining essential regulatory files, preparing and submitting IRB materials, and ensuring adherence to institutional, federal, and sponsor requirements. The Clinical Research Coordinator works closely with investigators and regulatory bodies to support ongoing compliance, monitor participant safety, and uphold ethical and professional standards.
* Assists with dissemination of study results through reports, presentations, and publications. The Clinical Research Coordinator should also be able to generate clear and accurate data tables and figures suitable for presentation or publication, while ensuring all protected health information (PHI) and research data are securely stored.
* Strong and effective communication and collaboration within the research team and with external stakeholders to support the successful conduct of studies. This includes sharing information clearly and professionally, providing training to team members, and ensuring that study updates are communicated appropriately. The Clinical Research Coordinator also contributes to the development of materials that support participant recruitment and study engagement.
* Comprehensive knowledge of clinical research terminology, regulations, and procedures, and apply this expertise to ensure accuracy, compliance, and ethical conduct across all study activities. The role requires strong technical, organizational, and problem-solving skills, effective communication with a variety of internal and external stakeholders, and the ability to handle confidential information, including PHI, with discretion. The Clinical Research Coordinator proactively contributes to team and organizational success while exercising judgment in applying policies and procedures to complex research situations.
* Complete basic training in hypertension and blood pressure monitoring facilitated by a study investigator.
* Deliver a hypertension education control condition to research patients engaged in a clinical trial, including facilitating the session content specific to accurate blood pressure monitoring and HTN self-management goal-setting.
* Partner with the PI and Project Manager in completing necessary institutional review board documentation in constructing the REDCap survey assessments.
* Responsible for providing study-issued blood pressure monitors and assisting participants with connecting the monitor to their selected smart device.
* Provides primary research leadership for Community Health, particularly student-run free clinic research projects (regulated, non-regulated, and non-human), serving as the central point of coordination and management for research activities conducted through student-run free clinics.
* Coordinates and manages the full lifecycle of student-run free clinic research projects, including study development and start-up, protocol implementation, student and community partner coordination, participant recruitment and enrollment, data collection and management, regulatory compliance, study monitoring, dissemination, and study closeout.
* Leads the preparation, submission, and maintenance of Institutional Review Board (IRB) applications for Community Health, particularly student-run free clinic research projects, including initial submissions, amendments/modifications, continuing reviews, renewals, reportable events, and study closures/closeout documentation.
* Maintains ongoing oversight of IRB and institutional requirements for student-run free clinic research projects and ensures that research activities remain consistent with approved protocols, institutional policies, and applicable federal and regulatory requirements.
* Coordinates with student leaders, faculty investigators, community leaders, community-based organizations, community clinics, and other stakeholders to facilitate the successful planning and implementation of student-run free clinic research projects.
* Provides guidance, training, and research oversight to students participating in student-run free clinic research, including instruction regarding research protocols, human subjects protections, informed consent, data collection, documentation, confidentiality, and regulatory requirements.
* Serves as the primary liaison between student-run free clinics, principal investigators, research teams, institutional regulatory offices, community partners, and other stakeholders to ensure effective communication and timely completion of research activities and regulatory requirements.
* Develops and maintains systems, procedures, and documentation to support the consistent and compliant conduct of research across student-run free clinic sites and projects.
* Monitors the progress of student-run free clinic research projects, identifies operational and regulatory issues, and works with investigators and student leaders to implement appropriate corrective actions and process improvements.
* Coordinates research study modifications and amendments throughout the study lifecycle, including changes to protocols, recruitment materials, consent documents, data collection instruments, study personnel, and other study-related materials.
* Ensures timely completion of continuing reviews, study renewals, required reports, and study closeout activities for student-run free clinic research projects.
* Supports the development, analysis, and dissemination of findings from student-run free clinic research through presentations, reports, manuscripts, and other scholarly products.
* Performs other duties as assigned.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree or higher degree in medical or science related field
  

• Experience
  1 year of clinical research experience
  May consider additional years of experience or advanced degree in lieu of education or experience, respectively.
  

Preferred

• Licenses and Certifications
  (BLS) BASIC LIFE SUPPORT Licensure may be required based on research study protocols or affiliate location requirements.
  (CPRAED) CPR AED Licensure may be required based on research study protocols or affiliate location requirements.
  ACRP or SOCRA certification a plus
  

JOB DUTIES

• Directly interacts with clinical research participants, as required, for the research study. Interacts via telephone, telehealth or in-person.
• Coordinate regulatory aspects of the trial including maintaining and developing regulatory information to comply with industry standards, University policies, FDA requirements or other hospital policies
• Coordinate and schedule study procedures as per protocol. Approved study protocols which have order sets built may be pended by the non-licensed coordinator with oversight by PI.
• When outside of protocol, presents evidence and provides options (within scope of protocol) to PI.
• Screen, recruit, enroll and follow subjects according to protocol guidelines. May also assist with the consent process
• Maintain and coordinate data collection information required for each study which may also include developing CRF's or data collection tools
• Assist in developing and implementing research studies to include writing clinical research protocols.
• Conduct study procedures according to the protocol with proper training and check offs to maintain scope of work
• Requires familiarity with research budgets to assist with or develop study budgets. May perform research billing activities, as needed, based on size of department (including linking patient calendars).
• May review and abstract information from medical records for verification of eligibility for trials, as needed based on size of department.
• Monitors patient safety by reviewing records and ensuring appropriate reporting per protocol and HRPP standards.
• Review research study protocols to ensure feasibility
• Assist in developing website or other social media for marketing/recruiting of clinical research study
• Develop proficiency in the clinical trial management system, electronic medical record and other required data entry systems
• Maintain subject level documentation
• Duties performed may include one or more of the following core functions: a) Directly interacting with or caring for patients; b) Directly interacting with or caring for human-subjects research participants; c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires knowledge of basic and clinical research terminology, regulations, and procedures.
• Work requires strong computer skills (spreadsheets, databases, and interactive web-based software).
• Work requires ability to communicate effectively with various levels of internal and external contacts.
• Work requires ability to work with confidential information on daily basis
• Proactively works to maximize results of the team and organization
• Follows and understands the regulations for Protected Health Information (PHI)
• Work requires good communication skills.
• Work requires the ability to problem solve.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Clinical Setting
• Office Setting

Salary Information
Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.