New

Contract Documentation Specialist III

Spectraforce Technologies
United States, Illinois, North Chicago
Oct 28, 2026
Position Title: Contract Documentation Specialist III Work Location: North Chicago, Illinois USA 60064 Assignment Duration: 12 Months Work Arrangement: Remote (100% Remote per manager update) Position Summary: Responsible for maintaining essential contract documents/data in the contract database to be in compliance with Corporate Purchasing, Finance, & OEC Compliance policies. Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion. Background & Context: Supports clinical contracting, payment processing, invoice tracking, vendor management, and clinical study agreement administration activities. Key Responsibilities: Responsible for compliance with applicable Corporate & Divisional Policies & procedures. Demonstrates operational knowledge of applicable SOPs & practices required to effectively process clinical contracts. Responsible for the audit and financial reconciliation of clinical study trial vendor contracts utilizing various financial systems to summarize and consolidate payment history. Performs ongoing contract entry for all executed contracts. Primary interface with Clinical teams and other functional groups for payment-related activities. Assists in identifying payment discrepancies and proposing resolutions. Coordinates payment timelines between Payment Specialists and other functional areas. Uses databases and resources related to EDC database(s) to set up payments and maintain records. Communicates status updates and recommendations to management. Produces accurate and high-quality payments and reports. Investigates and resolves issues independently or with minimal oversight. Coordinates clinical trial payments and invoice tracking. ?Provides guidance regarding the contracting process. Qualification & Experience: High School diploma with 5 years relevant experience OR Associate Degree with 2 years relevant experience OR Bachelor's Degree with 1 year relevant experience. Strong math and communication skills. Strong MS Excel and database entry experience. Preferred experience in clinical research, finance, outsourcing, or accounts payable. Strong knowledge of contracting, finance, and budgeting. Demonstrated analytical and critical thinking skills. Ability to prioritize work and manage projects. Strong understanding of Global Clinical Study processes preferred. Knowledge of clinical study protocols and contractual payment terms. Proficiency with Microsoft Office. Ability to learn new technology quickly. Knowledge of SAP, RAVE EDC, MIDAS, Quantum, Qlik, COMPASS preferred. Strong attention to detail. Ability to identify computational and contractual errors. ?Strong stakeholder communication abilities.