Office Administrator & Bookkeeping Coordinator
 R.D. Woods Company Inc. | |
 United States, Wisconsin, Milwaukee | |
 Nov 03, 2026 | |
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NOW HIRING! Office Administrator & Bookkeeping Coordinator Construction Company | Full-Time Position We are looking for a dependable, organized, and detail-oriented Office Administrator to join our construction company! We are seeking someone who enjoys keeping things organized, takes initiative, pays attention to detail, and can manage a variety of office and bookkeeping responsibilities. This is an important role in our company, working closely with ownership, employees, subcontractors, vendors, and customers to keep daily operations running smoothly. Responsibilities Include: Manage daily bookkeeping using Quick Books Online. Enter bills, expenses, payments, and customer invoices. Handle accounts payable and accounts receivable. Track outstanding invoices and follow up on payments. Reconcile bank and credit card accounts. Assist with payroll and employee time tracking. Maintain accurate financial records and bookkeeping files. Answer phones, respond to emails, and handle general correspondence. Organize construction project paperwork and files. Track subcontractor invoices, vendor payments, and job expenses. Prepare estimates, proposals, purchase orders, and change orders. Maintain subcontractor W-9s, insurance certificates, and company records. Provide general administrative support to ownership and project management. Qualifications: Previous bookkeeping and office administration experience. Quick Books Online experience is strongly preferred. Knowledge of accounts payable and accounts receivable. Proficiency in Microsoft Office, Excel, and general computer applications. Excellent organizational and communication skills. Strong attention to detail and accuracy. Ability to multitask and work independently. Dependable, professional, and self-motivated. Construction industry experience is a plus! What We Are Looking For: We want someone who is reliable, takes ownership of their responsibilities, and understands the importance of keeping things organized and on track. The right person will be comfortable working independently, managing multiple priorities, and being a valuable part of our team. Position Details: Position: Full-Time Schedule: Monday Friday Location: Milwaukee, WI Pay: Competitive, based on experience Experience: Bookkeeping and Quick Books Online preferred Interested in Joining Our Team? If you are organized, dependable, detail-oriented, and have experience with bookkeeping and office administration, we would love to hear from you! Please send your resume by Clicking the APPLY NOW Button We look forward to meeting you! recblid v7iahvienxvj15q41m16kx0m865vum | |