Administrative Coordinator, College of Bible

The Administrative Coordinator provides comprehensive administrative support for the College of Bible & Ministry, with primary responsibility for graduate-program administration, general office operations, and support for the dean.

This position serves as an important point of connection among graduate students, faculty, university offices, guests, alumni, and community partners. The successful candidate will be highly organized, attentive to detail, comfortable managing multiple priorities, and committed to providing warm, professional, and responsive service. The best candidate will be technologically proficient and comfortable learning, managing, and troubleshooting a variety of university systems, databases, and digital tools.

The Administrative Coordinator works closely with the dean, budget manager, graduate-program leadership, faculty, and university departments to support student enrollment and records, financial aid, meetings and events, graduation activities, departmental communications, and the effective day-to-day operation of the college.

Essential Responsibilities

Graduate Program Administration

• Coordinate administrative processes supporting graduate students from admission through graduation, including onboarding, registration, scholarships, graduation requirements, and student communications.
• Support students in navigating degree-program requirements, course planning, registration procedures, and related academic processes in coordination with faculty, program directors, and designated academic advising personnel.
• Maintain accurate student records, databases, shared resources, and program documentation.
• Serve as a liaison between students, faculty, and university offices-including the Registrar, Graduate Admissions, Financial Aid, and Student Accounts-to facilitate enrollment, registration, and academic processes.
• Provide administrative support for graduate courses, commencement activities, and other student-focused initiatives.

Dean and Faculty Support

• Provide administrative support to the dean and faculty, including correspondence, scheduling, meeting coordination, document preparation, recordkeeping, and special projects.
• Coordinate faculty meetings, guest speakers, and college events, including logistics, hospitality, meeting minutes, and documentation.
• Assist with faculty contracts and maintain records required for accreditation and institutional reporting.

Office Operations and Financial Administration

• Maintain efficient day-to-day office operations by managing supplies, equipment, purchasing, vendor relationships, and office resources.
• Process departmental financial transactions, including purchasing card reconciliation for the dean, reimbursements, honoraria, contracts, and payment documentation.

Communications and Event Coordination

• Coordinate departmental communications, newsletters, websites, and distribution lists.
• Help coordinate on-campus hybrid course gatherings.
• Assist in planning and executing departmental meetings, ceremonies, conferences, retreats, and special events.

Records, Compliance, and Other Duties

• Maintain confidential student, faculty, financial, and departmental records.
• Support accreditation, assessment, and institutional reporting by maintaining organized documentation.
• Perform other administrative duties and special projects as assigned.

Required Knowledge, Skills, and Abilities

• Exceptional organizational, time management, and project coordination skills, with the ability to manage multiple priorities.
• Strong written, verbal, and interpersonal communication skills, with a commitment to excellent customer service.
• High attention to detail, accuracy, discretion, and confidentiality.
• Demonstrated proficiency with office technology and the ability to quickly learn and manage multiple software platforms and university information systems.
• High level of proficiency with Google Suite.
• Commitment to the mission and Christian values of Lipscomb University.

Education and Experience

• Bachelor's degree preferred.
• Previous administrative, office-management, or related professional experience preferred.
• An equivalent combination of education and relevant experience may be considered.

Work Environment and Schedule

This is a full-time, primarily on-campus position. The role involves regular computer and office work, frequent interaction with students and employees, and infrequent movement of office supplies, event materials, refreshments, or packages. Some early-morning, evening, weekend, commencement, or special-event responsibilities may rarely be required.