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Academic Health Sciences Operations Manager

University of Minnesota
United States, Minnesota, Minneapolis
June 18, 2022
Job ID

348230

Location

Twin Cities

Job Family

Administration-General

Full/Part Time

Full-Time

Regular/Temporary

Regular

Job Code

9341M1

Employee Class

Acad Prof and Admin

About the Job

Academic Health Scieneces Operations Manager is a newly established position that combines several critical leadership responsibilities. An essential member of the Interim Associate Vice President's leadership team, the Operations Manager will lead AHS's daily administrative operations, providing support and counsel to the Interim Associate Vice President and leading the Health Science Classroom Services (HSCS) team. The AHS Operations Manager serves an important role in advancing the mission, vision and values that guide the work of AHS through building strong partnerships with the Office of Academic Clinical Affairs, colleges, academic departments, administrative units and governance bodies.

To fulfill these responsibilities successfully, the AHS Operations Manager must possess strong administrative and operations expertise, be adept at problem solving, showcasing diplomacy, and engaging in complex conversations where negotiation and influencing skills are utilized. In addition, the successful candidate must be highly knowledgeable of strategic space planning and classroom management practices along with an appreciation for and a commitment to diversity, equity and inclusion work. The position requires a high degree of independent judgment, strong organizational skills and both attention to detail and the ability to think strategically.

This position frequently represents AHS in the University community in sensitive and rapidly changing contexts. To do so effectively, the Operations Manager must be a clear and direct communicator who can address challenges in a collaborative manner, consistently recognizing diverse and sometimes opposing viewpoints. The successful candidate will demonstrate high levels of emotional and cultural intelligence, an understanding and appreciation of shared governance processes and other forms of shared authority, and an ability to informally influence and lead others.
Indigenous, LGBTQIA+, gender nonconforming, people of color, women and members of other historically underrepresented communities are highly encouraged to apply.

Health Sciences Classroom Services (HSCS) Leadership and Management (50%)
* The Operations Manager provides broad support to the HSCS team, and other University partners in overseeing the effective use of over 80 classrooms including the Health Sciences Education Center (HSEC) for AHS.
* Serve as HSCS point of contact and information for the team and as an escalation point for internal and external partners and stakeholders including the health science schools.
* Provide support, advice, and guidance to the Associate Vice President, the team and others regarding strategic space planning and initiatives related to the use of AHS and other University classroom and event space.
* Develop and implement a technology upgrade plan and any further projects associated with HSCS.
* Communicate with the team and key stakeholders about space initiatives, processes and procedures.
* Review, plan, prioritize and draft strategic space planning policies and procedures to make the most effective use of the health science classrooms including the HSEC building.
* Provide organizational leadership and advice and counsel to HSCS team throughout the employee life cycle.
* Represent AHS as assigned on University and/or community committees, task forces, advisory councils or planning commissions.

AHS Operations Management (50%)
* Provide leadership and management for three professional staff within the communications, engagement and external relations areas.
* Assist AVP in compact/budget preparation and presentation..
* Provide input to AVP on special requests such as contingency planning, budget information and special projects.
* Engage with the AVP and unit leaders on special projects and initiatives that support the overall priorities and work plan for AHS.
* Assist AHS unit staff on contracting, purchasing or facilities issues in coordination with appropriate Central University resources.
* Manage all hiring request and search processes for AHS units.
* Participate in AVP quarterly reviews
* Other administrative and operations projects, committee participation and University service responsibilities may be involved as requested and/or needed.

This is a 12-month, full-time Administrative Manager 1 (9341M1) position, part of the University's Professional and Administrative (P&A) employee group. Starting salary commensurate with experience and background.

Qualifications

Essential Qualifications:
* Bachelor's degree and at least six (6) years of progressively responsible experience related to providing administrative leadership, operations management and/or programmatic oversight.
* Supervisory experience; demonstrated leadership ability with an emphasis on partnering with others to accomplish goals.
* Demonstrated commitment to advancing equity, diversity, and inclusion and demonstrated ability to operate strategically in this area; experience fostering an equitable, diverse, and inclusive workplace.
* Track record of success in project and budget management.
* Excellent written and oral communication skills, including the ability to communicate effectively and tactfully with all constituencies across the University and all levels of University administration.
* Exceptional planning, analytical, and organizational skills.
* Active, collaborative approach to working through conflict.

Preferred Qualifications:
* Advanced degree in a related field e.g. business, human resources
* Demonstrated success supervising a team of professionals in a complex, multi-layered and collaborative environment.
* Exceptional interpersonal skills and ability to communicate effectively orally and in writing across all levels of the organization.
* Ability to work effectively with ambiguity, use sound judgment, and exercise independent judgment and discretion.
* Experience developing, implementing and evaluating strategic initiatives and priorities
* Experience working in higher education, health care, and/or public sector employment settings.
* Skills or training in change management and conflict resolution.

About the Department

The Office of the Associate Vice President for Academic Health Sciences (AHS) leads the transformation and integration of innovative interprofessional education among the health sciences schools, colleges and programs to ensure that every learner acquires the competencies for interprofessional collaborative practice. AHS also expands interprofessional education beyond the health science schools/colleges/programs for opportunities to prepare students for collaborations that will address health care needs of individuals, communities and populations and reshape health care delivery. AHS reports directly to the Office of the Executive Vice President and Provost and works in close collaboration with the Office of Academic Clinical Affairs. Diversity, community and belonging are core values at the University of Minnesota and in AHS as reflected in the University's MPACT 2025 strategic plan.

On the Twin Cities campus, AHS includes the administrative unit, Health Sciences Classroom Services (HSCS) and the following centers: Pre-Health Student Resource Center, Center for Allied Health Programs, Center for Interprofessional Health, Center for Health Interprofessional Programs, and the National Center for Interprofessional Practice and Education.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF)
  • Financial counseling services
  • Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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