Administrative Assistant

We are looking for an extremely organized individual with high energy, strong project management skills, and a proactive attitude. 10x Genomics is a fast-growing company, and the Administrative Assistant will need to manage multiple priorities and projects.

The ideal candidate will be professional and personable, have excellent communication skills (written and verbal), will be able to remain poised under pressure, and bring a positive attitude that works both individually and in a team environment. The ability to pay strong attention to detail in an ever changing environment is essential to being successful in this position. The Administrative Assistant must demonstrate the ability to represent the organization professionally in a way that is consistent with 10x Genomics culture.

Key Responsibilities

• Provide single point of contact support for the leadership team
• Proactively anticipate the needs of the department
• Manage projects requiring skills in PowerPoint, Excel and Word
• Coordinate calendars, prioritize and schedule meetings and conference calls
• Effectively plan domestic and international travel and create detailed itineraries
• Manage expense reports
• Managed email, mail, invoices, and other administrative duties
• Organize department meetings and customer high-profile visits
• Plan and execute regional, national, and global sales and marketing meetings (e.g. travel planning, venue selection, menu planning, meeting and attendee logistics)
• Maintain professional and courteous verbal and written communications with all internal and external audiences
• Handle sensitive information with confidentiality and utmost integrity

Minimum Qualifications:

• Must have 6+ years of administrative experience, with at least 3 years of experience supporting senior executives.
• Bachelor's Degree preferred
• Expert level written, verbal, and interpersonal communication skills
• Well organized & detail oriented in a multi-tasking, fast-paced environment
• Solid experience scheduling domestic and international travel arrangements
• Excellent working knowledge of Google Suite (email, calendaring, Google docs)
• Proficiency with Word, PowerPoint and Excel
• Proficient with calendar management and proactive planning skills
• Proficiency organizing Webinars or other online meetings and events
• Self-starter with ability to identify needs as well as potential solutions
• Ability to maintain professionalism and composure in delicate situations
• Prior experience in a dynamic environment like a start-up or small company is a plus
• Experience in Biotech, Pharma, Medical Device or Life Science industry is a plus