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Bilingual Education Program Assistant (Hybrid Option)

Planned Parenthood of Wisconsin, Inc.
United States, Wisconsin, Milwaukee
302 N Jackson St (Show on map)
January 05, 2023
At Planned Parenthood of Wisconsin, Inc. (PPWI), we work to provide quality, affordable health care services, comprehensive education, and strong advocacy. We serve over 60,000 patients annually in 22 health centers statewide, making us the largest and most trusted reproductive health care provider in Wisconsin. Our goal is to help keep Wisconsin safe, healthy and strong!
This is an excellent opportunity for a Bilingual Education Program Assistant (32-40 hours/week, benefits eligible), at our Jackson Street Administrative Office (and remote) in Milwaukee, WI.
To assist the Multicultural Programs Manager & Community Education Manager with program initiatives, administrative duties, and other departmental operations as needed.
* Must be committed to the vision and the values of Planned Parenthood of Wisconsin, Inc.
* Must have excellent customer service skills and be committed to providing the highest level of internal and external customer satisfaction.
* Commitment to diversity, equity, inclusion, and belonging.
* Proficient at reading, writing and communicating in Spanish as well as English.
* Experience with Microsoft Office programs, particularly Microsoft Word, Excel, and PowerPoint, and other computer/office equipment.
* Prior experience with Office 0365 and SharePoint preferred.
* Demonstrated writing, proofreading, and editing abilities.
* Accuracy and attention to details.
* Demonstrated interpersonal and organizational skills.
* Proficiency in utilizing the internet, including obtaining information and ordering materials.
* Ability to work independently.
* Ability to relate to diverse communities and is comfortable interacting with the public.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position is predominantly sedentary requiring the ability to sit, bend, stand and walk. May require occasional stooping, reaching, stair-climbing and repetitive motions of the hands and wrist related to writing and typing at an electronic keyboard. Rarely requires kneeling, pushing/pulling and repetitive motions of the feet.
Physical demands of the position necessitate hearing, talking, handling and grasping regularly. May require lifting up to 30 pounds. Specific vision conditions include close vision reading. Requires the ability to operate a computer, telephone, fax, copy machine and calculator.
The position is generally performed in an office environment but involves frequent interruptions. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations, however, may be made to enable individuals with disabilities to perform said essential functions.
Occasional evening and/or week-end hours may be necessary.
This position requires travel statewide, therefore consistent access to transportation is required. If using a personal car for work a valid driver's license and auto insurance in accordance with agency liability standards is required.
High school diploma or equivalent required. Associate or Bachelor's preferred. Two years of experience in an office setting required.
  • Support Education Department programs and trainings - with a primary emphasis on the promotores de salud program and dissemination of the CCmaS curriculum - through the following activities:
  • Edit, proof, and format changes to program and training materials in English and Spanish
  • Prepare materials for programs and trainings
  • Coordinate meeting and event logistics, including inviting participants and guests (such as outside trainers or presenters), securing locations, setting up conference calls or webinars, and ordering food
  • Maintain and order office supplies and educational materials
  • Monitor use of shared equipment and supplies for programs, trainings, and other Education Department events
  • Take and archive meeting minutes, as needed
  • Maintain updated contact information and lists of community partners and key contacts outside of Wisconsin, such as with PPFA, other Planned Parenthood affiliates, and other organizations focused on sex education and/or sexual and reproductive health
  • Coordinate Spanish translation of program and training materials and other departmental or organizational communications, as needed
  • Maintain filing and tracking systems for program materials, program paperwork, and program participant and evaluation data
  • Program data entry
  • Printing/photocopying/faxing/scanning materials
  • Create PowerPoint or Prezi presentations on assigned topics or for staff trainings related to departmental and organizational process, procedures, guidelines, and policies
  • Manage incoming and outgoing departmental invoices and check requests
  • Support Safe Healthy Strong Conference planning and logistics through the following activities:
  • Assist with project management, including developing and monitoring project timelines, setting/sending reminders about deadlines, ordering materials and supplies, etc.
  • Research potential vendors for meeting space, catering, lodging, and other conference needs, and assist in securing vendor contracts, serve as point of contact for billing and contract changes, and maintain positive relationships with vendors
  • Reserve conference event spaces and hotel room blocks, and coordinate catering and food for the conference and related events
  • Communicate vendor contract needs to management and ensure the proper signatures are obtained
  • Work with conference volunteers, including assisting with onboarding and training volunteers (as needed), coordinating and overseeing volunteer schedules, and supervising volunteer activities at the conference
  • Purchase supplies and equipment needed for conference events
  • Arrange for technical services at conference events
  • Coordinate set-up and clean-up at conference events
  • Manage invoices and check requests for scholarship awardees, conference venue, catering, vendors, sponsors, and others, as needed
  • Using paid online system, maintain tracking process of all registrations.
  • Assist with developing and scheduling conference communications related to requests for proposals, participant recruitment, and sponsorship
  • Assist with conference sponsorship activities, such as solicitation mailings and coordinating follow-up with potential sponsors
  • Other duties as assigned
PPWI is an equal opportunity employer committed to diversity in the workplace.
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