We use cookies. Find out more about it here. By continuing to browse this site you are agreeing to our use of cookies.

Job posting has expired

Back to search results

Vice President for Student Records and College Registrar

Ivy Tech Community College
United States, Indiana, Indianapolis
April 17, 2023
Vice President for Student Records and College Registrar

Job no: 511278

Work type: Full Time Administrative

Location: Systems Office - Indianapolis, IN

Categories: Administrative/Professional, Executive/Director/Management, Student Affairs/Student Services

General Description of Position: The Vice President of Student Records and College Registrar provides the statewide vision and leadership for the student records enterprise at Ivy Tech Community College. The position is responsible for all policy and procedures relating to student records, manages the key student records systems of the college, including those for student information, degree audit, and curricula of record, informs and implements college strategy aimed at increasing student credential attainment. In addition, the position manages key student records processes of the college, including credit for prior learning, reverse transfer, the Admissions Processing Center, the Student Records hub, National Student Clearinghouse reporting and functions as the college's Family Educational Rights and Privacy Act (FERPA) authority.
Major Responsibilities:

Leads statewide vision and strategy and serves as the statewide College Registrar.

Provides leadership for processes and system support related to student records and academic information systems.

Leads the design and implementation of innovative technologies and processes to successfully meet statewide metrics and processes that support student retention and completion.

Collaborates with College leadership to develop and oversee implementation of college-wide registrar strategies.

Ensures compliance with applicable state and federal regulations relating to student records by recommending and overseeing policies and procedures related to access, privacy, and security of student information, with a particular regard to meeting legal requirements such as FERPA.

Serves as the primary resource to campus Registrars in matters relating to admissions records, registration, and student records processes and procedures.

Provides leadership, development, and trainingfor the campus Registrars and their staffs.

Oversees the management of the current student information systems relating to student and academic records (e.g. Banner, CollegeSource, Modern Campus, collegewide curriculum of record, and new systems that are developed).

Directs the College's reverse transfer process.

Oversees coordination of National Student Clearinghouse and Parchment responsibilities, to include submission of Student Status Confirmation Reports on a regular and timely basis, response to Degree Verify inquiries, and management of the online transcript ordering solution.

Responds to student data requests and other required submissons from state and federal agencies, including the Indiana Commission for Higher Education.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

This position deals with various College officials centrally and employees at all 19 Ivy Tech campuses; faculty, staff, and administrators from other public and private colleges; and representatives from federal, state, and private sector agencies.

SUPERVISION GIVEN: Assistant College Registrar, Directors of Student Records, Director of Student Records Systems; supports campus registrar positions.

Minimum Qualifications:

A Master's degree in a related field from a regionally accredited institution is required.

Experience in higher education leadership, including at in academic affairs. Experience with the management of student records required.

Experience with post-secondary information systems is required.

Experience managing multiple projects and leading others to success.

A leader with a record of success in delivering results. Leads with integrity and inspires others.

Strong collaborative leadership style and a strategic and creative approach to issues.

Strong written and verbal communication skills as well as a strong analytical background are essential.

Possess expert knowledge of the Family Educational Rights and Privacy Act (FERPA) and relevant state statutes and regulations. Ability to work in fast-paced, ambiguous, team-oriented environment.

Commitment to diversity, equity, and belonging in all dimensions.

Preferred Qualifications: Doctorate degree.
Other Requirements:

Work Hours:
Hiring Range:
Team Ivy Referral: N/A
Special Instructions to Applicants:

How to apply:

Scott Healy & Associates is assisting Ivy Tech Community College in this search. Applications and nominations are now being accepted. All correspondence (including your application) relating to the position of Vice President for Student Records and College Registrar should be directed in confidence to the College's executive recruitment consultant:

Adam W. Barrett, Associate Vice President

Scott Healy & Associates:

The full and complete application should contain the following information:

1. A cover letter, not to exceed 2 pages in length, outlining your experience and interest in this position;

2. A complete CV, not to exceed 4 pages in length, outlining your career in higher education, and if relevant, in professional roles; and

3. The names of 5 professional references including their relationship to you, their position, email, and direct phone numbers. References will not be contacted without written permission.

Applications submitted by March 17, 2023 will receive priority consideration. This search will remain open until the position is filled.

Advertised: 26 Jan 2023 US Eastern Standard Time

Applications close: