Grants Analyst

DEFINITION

The grants analyst is a grants generalist who reports directly to the director of institutional grants and assists in preparing and writing grant proposals, researching grant opportunities, and reviewing and submitting progress and compliance reports for the institutional grants office.

CLASS CHARACTERISTICS

An incumbent in this position independently performs professional work planning, preparing, and researching grant proposals, and monitoring funded projects. The incumbent acts as a resource person to the director of institutional grants and must have excellent technical writing and word processing skills and the ability to locate and interpret data sources. The incumbent is expected to monitor funded projects to ensure compliance with requirements of funding agencies, and to assist the director with developing fundable projects and reporting grant activity for the department. The position requires independent judgment in the interpretation and application of college policies and procedures, and the incumbent will have frequent interaction with district administrators, faculty, and support staff, federal and state agencies, and the general public. The responsibilities requires sound judgment, tact, and excellent oral and written communication skills. The incumbent will be self-directed and able to work with minimal supervision.

ESSENTIAL FUNCTIONS

1. Assists with planning, implementing, and coordinating district-wide preparation of applications for federal, state and foundation grants and contracts for instructional programs, student services, and other special projects

2. Assists with locating and distributing funding information to the district staff and departments, via email, web page, and/or by newsletter.

3. Assists the director in maintaining correspondence and scheduling meetings with deans, directors, department chairpersons and faculty to support the planning and developing of appropriate proposals.

4. Meets with faculty and staff in a variety of forums to inform them of grant opportunities matched with expressed interests and needs.

5. Assists director in preparing monthly and annual reports on proposals submitted and grants received.

6. Researches available funding opportunities from federal, state, local and private sources, matches those sources with district needs and strategic priorities and makes recommendations to the director.

7. Assists faculty and staff in defining and meeting procedures for preparing grant proposals, and ensuring that timelines are met.

8. Assists staff and faculty with writing and editing grant proposals

9. Coordinates and works with director to ensure budget requirements are adequately and legally met.

10. Monitors and tracks funded grants activity, maintains files and record-keeping system on grant opportunities and applications, awards, reports and audit trails, assuring project requirements are completed and filed with funding agency on time.

11. Assists in the preparation of board agendas for grant activities and prepares grants activity reports and annual summary of grant activities.

12. Utilizes PC's and networks for internet searches, word processing, data base management, and spreadsheet development to support grants activity and office

management.

13. Attends or participates in national, state, and local professional organizations to develop and improve skills, and knowledge to increase success in funding.

14. Responds to telephone contacts and collects information through correspondence, e-mail, internet, and other reference sources.

MINIMUM QUALIFICATIONS

Knowledge of:

Correct English usage, spelling, grammar, and punctuation;

Sources of grants for educational programs;

Methods and techniques of editing and grant writing;

Demonstrated excellence in oral and written communication;

Networks and mainframe access for word processing, data base management, and spreadsheet development;

Financial and project recordkeeping processes and procedures.

Grants and other funding requirements.

Internet-based and library research.

• Correct English usage, spelling, grammar, and punctuation;
• Sources of grants for educational programs;
• Methods and techniques of editing and grant writing;
• Demonstrated excellence in oral and written communication;
• Networks and mainframe access for word processing, data base management, and spreadsheet development;
• Financial and project recordkeeping processes and procedures.
• Grants and other funding requirements.
• Internet-based and library research.

• Use a computer with speed and accuracy;
• Work with high level of accuracy and great attention to details;
• Plan, organize, and prioritize work in order to meet frequent and changing deadlines;
• Communicate effectively both orally and in writing;
• Develop and maintain cooperative working relationships with those contacted during the course of work;
• Work with a high degree of independence and initiative.

• Duties are primarily performed in an office environment, at a desk or at a computer terminal.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person or on the telephone with executive management, supervisory, academic and classified staff and the general public.

• Typically may sit for extended periods of time.
• Operates a computer keyboard.
• Communicates over the telephone and in person.
• Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Education and Experience:
Bachelor's degree in related area required;
OR
Master's degree preferred;
3-5 years increasingly responsible experience with grant writing, proposal development, grants management;
OR
Any equivalent combination of training and experience.

This a full-time, 37 hours per week, 12-month classified position.

Hours for this position are:

Monday - Thursday, 8:00 a.m. - 4:30 p.m., and Friday, 8:00 a.m. - 4:00 p.m.

To be considered for this position, the candidate must submit the following application materials by through our websitehttps://www.hancockcollege.edu/hr/:

A cover letter

A current and complete resume/CV of education and professional experience.

Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Hancock College will not sponsor any visa applications.