Legal Executive Assistant
Phoenix, AZ
Lewis Roca is a top-ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking a Legal Executive Assistant to join our team!
Summary:
The Legal Executive Assistant will be an integral part of the Tribal Affairs practice. The ideal candidate will have the ability to work independently, maintain confidentiality, demonstrate professionalism, and work for multiple timekeepers on a daily basis. The successful candidate must deliver excellent work and superior service to the firm and the firm's clients. The candidate must also have strong problem-solving skills, be detail-oriented, and be able to multi-task successfully. In addition, the candidate should also be able to accept constructive feedback and work in a fast-paced environment.
Experience working in a law firm is helpful but not required. It is likely that overtime will be required from time to time, including on occasion weekend work.
About Lewis Roca:
Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.
A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.
Duties and Responsibilities:
Administrative Support
- Manage and maintain timekeepers' schedules and calendars and maintain tracking spreadsheets
- Track, organize and process expense reports, reimbursements and check requests using electronic submission system (Chrome River)
- Assist with email management. Maintain lawyers' contacts in Outlook with accurate contact information and notes
- Analyze correspondence and save key documents for later review
- Coordinate travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings
- Work with external and internal resources, as well as liaise with multiple internal departments, to coordinate food and beverage services, reserve rooms and prepare materials. Confirm events with all parties
- Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals and events
- Draft routine correspondence, notices, forms, etc.
Document Preparation/File Maintenance
- Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations.
- Maintain client and administrative filing for lawyers following established procedures
- Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents.
- Identify and coordinate available services provided by administrative departments such as office services, accounting, records, etc. Follow-up on delivery and receipt acknowledgements
- Data maintenance, data / electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets;
Client Service and Team Support
- Establish and maintain cooperative, diplomatic working relationships with co-workers, attorneys and supervisors; work as part of a team and collaborate with colleagues; and complete projects under tight deadlines even when there are competing requirements and shifting priorities
- Interface and establish ongoing positive business relationships externally. Adhere to confidentiality of lawyer-client relationship
- Establish and maintain ongoing positive business relationships with clients, paralegals, attorneys, and staff
- Research of information as requested by attorneys and/or paralegals
- Present information and respond to questions from individuals or groups of managers, clients, and timekeepers in a professional and timely manner
Education and Experience:
- At least 5 years of administrative assistant experience, with at least 2 years of executive-level support required.
- 5 years of experience in business transactions, economic development, tribal law, or gaming law are preferred.
- Ability to adapt to changes in work environment, manage competing demands, and shifting priorities with finesse.
- Must possess strong technical, organizational, and administrative skills.
- Must exhibit sound and accurate judgment; know when to make decisions and when to ask for help; be able to support and explain reasoning for decisions; include appropriate chain of command in decision-making process; and make timely decisions
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), as well as proficiency in formatting documents using Styles is required
- Must be available to work overtime
- Must be a team player who responds well to constructive feedback and adjusts accordingly
- Professional demeanor and experience communicating through different channels, and with different personalities/audiences
This position is non-exempt and reports to the Office Administrator, but receives daily direction from the assigned attorneys or other timekeepers.
Lewis Roca offers competitive compensation and benefits, including:
- 401(k) with generous employer match
- 3 weeks of paid time off
- 10-paid holidays per year
- Benefits start on day 1
- Several medical plan options to choose from, including traditional plans and HSA-qualified plans
- Tuition reimbursement
- Gym reimbursement
- Well-being program
- Technology stipend
- Employer-paid life insurance and long-term disability
- And much more!
How to Apply
Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LI-LH1 #LI-HYBRID
We are not accepting resumes from search firms for this position.
Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.
For more information about equal employment opportunity,
please click here for the "Know Your Rights" poster
. To request a disability accommodation in the application process,
. Lewis Roca participates in E-Verify, please click
for more information. For information regarding your Right to Work, please click
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Lewis Roca Rothgerber Christie
life insurance, paid time off, paid holidays, tuition reimbursement, 401(k)
May 24, 2023