Office Administrator
Las Vegas, NV
Lewis Roca is a top-ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking an Office Administrator to join our team!
Summary:
The Nevada Office Administrator will be based in the Las Vegas office and will work closely with the firm's Director of Administration for the Reno office as well. This position is responsible for staff recruitment, onboarding, legal support staff supervision, facilities maintenance, and direct administration of the Las Vegas office. This position also coordinates with corporate administrative directors and managers to serve as a local point of contact for Nevada office operations.
About Lewis Roca:
Our award-winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.
A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.
Duties and Responsibilities:
- Partners with staff recruiter to recruit and hire new staff and provide new hire orientation and training.
- Manages legal administrative assistants and other support staff, including monitoring workload distribution and share assignments and approving electronic timesheets.
- Oversees front desk/receptionist services, messengers, and other facilities management functions.
- Manages employee relations issues and elevate issues to HR Manager or Chief HR Officer when appropriate.
- Conducts annual staff performance evaluations and provides recommendations for compensation adjustments.
- Coordinates staff and other resources to respond to special projects in support of client matters and attorneys.
- Develops and implements local procedures to conform to firm policies and processes and ensure that firm policies and procedures are followed.
- Conducts space planning and implement office moves.
- Oversees general office maintenance, repairs, and upkeep, including floors, plants, HVAC, furnishings, equipment (ice machines, refrigerators, dishwashers), and parking.
- Negotiates vendor services for messengers, temporary staffing, reprographics, etc. and ensures that business associate agreements are entered into with appropriate vendors.
- Ensures that certificates of insurances and certificates of HIPAA compliance are obtained from vendors where appropriate.
- Oversees AED/CPR training and maintain compliance with state and county as assigned to the local Safety Coordinator.
- Oversees, plan and implement office events in coordination with the Events Director as required.
- Coordinates with architects, designers, and contractors for remodels, buildouts, and tenant improvements.
- Acts as the primary point of contact for the landlord and sub-tenant.
- Approves invoices and non-billable accounts payable.
- Prepares annual budget and conduct budget variance analysis through financial reports provided by accounting.
- Some duties may require in office presence.
Education and Experience:
- Bachelor's degree preferred, or 10 or more years of experience in a law firm or professional services environment
- Five or more years of management experience in a professional office setting required
- Previous experience in law firm management or professional services/consulting industry preferred
- Strong critical thinking, decision-making, and problem-solving skills
- Effective communication skills, including verbal, written, and presentation capabilities
- Strong planning, organizational, and time management skills
- Ability to multi-task
- Detail orientated
- Computer literate, proficient use of Microsoft Suite of products
- Strong interpersonal skills, including the ability to resolve conflicts and develop strong working relationships with colleagues
- Ability to recognize process inefficiencies and contribute to their improvements
- Ability to develop and lead teams
- Strong budget and forecasting skills
- Ability to effectively delegate, prioritize, and manage own work schedule and the schedule of others
- Ability to adapt to flexible work hours as necessary to meet the business requirements of the Firm and extended hours as required
Lewis Roca offers competitive compensation and benefits, including:
- 401(k) with generous employer match
- 3 weeks of paid time off
- 10-paid holidays per year
- Benefits start on day 1
- Several medical plan options to choose from, including traditional plans and HSA-qualified plans
- Tuition reimbursement
- Gym reimbursement
- Well-being program
- Technology stipend
- Employer-paid life insurance and long-term disability
- And much more!
How to Apply
Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LI-LH1 #LI-HYBRID
We are not accepting resumes from search firms for this position unless a signed agreement is in place.
Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.
For more information about equal employment opportunity,
please click here for the "Know Your Rights" poster
. To request a disability accommodation in the application process,
. Lewis Roca participates in E-Verify, please click
for more information. For information regarding your Right to Work, please click
here
.
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Lewis Roca Rothgerber Christie
life insurance, paid time off, paid holidays, tuition reimbursement, 401(k)
Dec 05, 2023