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Program Specialist AIM

ACOG / American College of Obstetricians and Gynecologists
life insurance, vision insurance, parental leave, paid time off, tuition reimbursement, 401(k)
United States, D.C., Washington
409 12th Street Southwest (Show on map)
November 17, 2023

Program Specialist AIM
Job Locations


Job ID


Regular Full-Time

Grant Funded


The Program Specialist will support the program daily operations, programmatic initiatives, administrative logistics, and events and activities. Responsible for networking and collaborating with leadership and stakeholders to ensure alignment with programs mission, goals, and objectives. Oversee document and resource review and development related to grant activities, reporting, and deliverables. Assist with the evaluation and development of program initiatives to promote program growth. Develop and maintain positive relationships with internal and external stakeholders. Support content development for program webpage(s) and or social media platforms if applicable.

Cover Letter Required


* Provide administrative support including but not limited to transcribing, proofreading, finalizing and distributing correspondence and meeting minutes; maintaining files for multiple projects; maintaining record of program budget expenditures and processing bills, invoices and travel requests; copying correspondence and documents; coordinating mailings; ordering supplies.
* Maintain working knowledge of program resources, guidelines, and training materials and update with new resources as needed with input from leadership.
* Evaluate current standard operating procedures (SOP); researching program issues, concerns and complaints; and recommending administrative strategies or changes.
* Participate in the development and execution of program activities. Help prepare materials for grant continuations, applications, and reports and collaborate with leadership on new and current project deliverables.
* Track progress and status of project deliverables to ensure successful outcomes of related goals and objective.
* Assist with the preparation of reports for assigned projects.
* Triage and coordinate responses to email and phone inquiries regarding program(s) activities.
* Schedule meetings and conference calls as necessary and develop agendas for calls and meetings.
* Participate on grant check in calls with internal/external stakeholders as needed.
* Assist in the development and editing of promotion plans, including social media content and other electronic media resources, email blasts, newsletters, fact sheets, posters, tool kits, and other materials, in collaboration with leadership and appropriate ACOG teams. Share promotional materials and activities with outside organizations as applicable.
* Manage and maintain up to date content on program webpage(s) keeping the content current and consistent with guidelines from ACOG and cooperative partners. Ensure web links are accurate and develop new content as needed.
* Coordinate logistics and planning for work group, committees, and other meetings and events. Provide all required documents and information to ACOG Meetings Manager. Oversee hotel contract acquisition, meeting notices and roster development, and create and distribute electronic agenda materials.
* Perform other duties as assigned


* High School diploma required.
* 2 years of experience. Experience with project management, healthcare and medical terminology preferred.
* Strong written and oral communication skills.
* Knowledge of computers, including Windows, MS Office applications, and Adobe Acrobat
* Experience with website maintenance preferred.
* Excellent spelling and proofreading skills.
* Ability to work with others, to meet deadlines and to handle a diverse workload.
* Demonstrated ability to set own priorities and follow through on assignments.
* Demonstrate good judgment and attention to detail.
* Flexibility to work on several projects at once.
* Ability to relate well to a variety of people.
* Ability to travel.

About ACOG

Home to more than 61,000 health care professionals, the American College of Obstetricians and Gynecologists (ACOG) is a membership organization leading advancement to improve the lives of all people seeking obstetric and gynecologic care, their families, and communities. When you become part of the ACOG team, your part of an organization that values communicating evidence-based, peer-reviewed information about women's health to members and the general public. ACOG supports its members by maintaining authoritative clinical guidance, providing continuing medical education resources, patient education materials and more. Together with our members, we are working to transform the future of health by delivering a compelling member experience, supporting the ob-gyn profession, and advocating for improved health for all people seeking obstetric and gynecologic care, their families, and communities.

Our Perks

Paid Parental Leave - Breastfeeding Friendly Workplace - Flexible work schedule - Commuting Allowance - Generous Paid Time Off - Holiday Pay - Life Insurance - Community Volunteering Opportunities - Generous 401(k) Company Contributions - Medical, Dental, and Vision Insurance - Learning Opportunities and Tuition Reimbursement - Company-Sponsored Team Outings - and more!

ACOG is an EEO employer committed to providing equal employment opportunities to all applicants and employees. As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, the College takes affirmative action to ensure that applicants and employees covered are not discriminated against because of their race, color, religion, national origin, sex (gender), age, disability, pregnancy, marital status, sexual orientation, personal appearance, gender identity or expression, family responsibilities, political affiliation, veteran status, genetic information, or any other characteristic that is protected by applicable law. For more information about your equal employment opportunity rights, please view this poster: EEO is the Law. The College also participates in E-Verify.