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Administrative Assistant to Probation Officer - Houston

U.S. District Court, Southern District of Texas
United States, Texas, Houston
Mar 08, 2024
POSITION OVERVIEW The U.S. Probation Office for the Southern District of Texas is one of the largest federal probation offices among the country's 94 federal judicial districts. U.S. Probation is part of the federal judiciary, and together with the district courts, the appellate courts and the Supreme Court, make up the judicial branch of the federal government. The Southern District of Texas consists of the following seven divisional offices: Brownsville, Corpus Christi, Galveston, Houston, Laredo, McAllen and Victoria. The Probation Administrative Assistant assists the probation officer in his/her investigation and supervision responsibilities. This position is not a career path to becoming a United States Probation Officer and any experience gained in this position will not provide an applicant with an advantage over other applicants in future Probation Officer hiring initiatives. The starting salary range for this position is CL 23 ($45,220 - $56,537) annually, based on experience and qualifications, with promotional opportunity to CL 24 ($50,066 - $81,429). REPRESENTATIVE DUTIES Responsibilities include: Conducting inquiries and collecting verifiable information and supporting documentation; Entering, analyzing, and maintaining data in the office's computerized database; Preparing and processing forms, documents and reports according to internally established standards and procedures. Preparing and updating case files; Answering and screening phone calls and providing information to a wide variety of individuals representing the court, other agencies and the general public. Performing other duties as assigned. QUALIFICATIONS Two years of general clerical or office experience required. High school diploma or equivalent required. College degree preferred. Must be able to communicate effectively with a variety of people. The successful candidate will posses excellent interpersonal skills and be able to make constructive suggestions for improvements in work processes to better achieve the goals and objectives of the department. Good organizational skills required. Experience and proficiency with PCs and Microsoft Office software, including Word and Excel are required. Minimum of 50 WPM typing preferred. MISCELLANEOUS Please attach your cover letter, resume, and transcripts in one PDF document to your online application. Participation in the interview process is at the applicant's own expense. Applicants may be asked to take proficiency tests. The Court will only communicate with those qualified applicants who are selected for an interview. If you are not notified, another applicant was selected. The successful applicant must be a U.S. citizen or be able to prove that U.S. citizenship is timely being sought. Visit www.uscourts.gov for more information on the citizenship requirement. Employees of the United States Courts are not included in the government's Civil Service classification. They are, however, entitled to the same benefits as other federal government employees. Employees who work for the Court are considered "at will" and work at the pleasure of the Court. As a condition of employment, successful applicants will be subject to a background check, credit check and/or records check with law enforcement agencies. Also, this position is subject to mandatory electronic funds transfer participation for payment of net pay. The Court reserves the right to modify the conditions of this announcement, withdraw the announcement, or fill the position at any time before the closing date, any of which may occur without prior written notice. EQUAL OPPORTUNITY EMPLOYER