CLE Coordinator

Cooley is seeking a CLE Coordinator to join the Professional Development team.

Position summary: The CLE Coordinator will be part of a growing team at Cooley focused on the accreditation and compliance of firm training programs and attorney licensing issues. This CLE Coordinator will work with the Director of Attorney Licensing and Compliance and the Licensing and Compliance team on all aspects of CLE accreditation and lawyer compliance tracking and reporting for the firm. This role will serve as an expert resource on US jurisdictions CLE accreditation and compliance matters, including timely entry of internal education programs in PCAM, the CA Provider Reporting Portal, or similar databases, as well as monthly attendance reporting, as required to maintain the firm's accredited provider status. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities:

Continuing legal education compliance:

• Work with team to monitor and maintain provider status in US CLE jurisdictions including:

• Maintain PCAM and/or CA Bar provider reporting and similar databases in additional jurisdictions by entering internal courses as required and provide updates to team on process changes
• Process attendance fees each month by the deadline
• When applicable, issue attendance and teaching MCLE certificates to internal or external attendees or instructors
• Collaborate with CLE team to prepare annual provider reports or audits for Director review and approval
• Complete annual provider renewal payments by required deadlines
• Serve as back up to responsible team members for provider reporting database entries and monthly reporting to ensure coverage

• Serve as additional internal subject-matter expert on issues related to US jurisdictional CLE compliance requirements to assist firm lawyers, paralegals, secretaries and practice team assistants with CLE compliance questions and follow up through completion
• Provide review and analysis of course materials and other program documentation submitted for internal CLE accreditation for format and content requirements
• Prepare and submit applications for course accreditationin relevant jurisdictions
• Support the global CLE accreditation and compliance process including entry of internal and external program data into CLE tracking systems, processing attendance records, preparing CLE materials and forms, assisting with logistics, and issuing certificates for accredited programs
• Support on-site, off-site and online CLE accredited programs produced by the firm
• Assist in the creation of regular data reports and analyses as requested, including preparing annual reports for review and provider audit responses
• Administer and maintain firm-wide CLE and legal learning management system databases
• Complete Professional Development/CLE related onboarding and offboarding tasks as appropriate
• Assist with roster maintenance and access to PLI, Lawline, ABA and other firmwide membership accounts
• Monitor external educational and professional development opportunities and keep attorneys informed of relevant CLE programs
• Assist with relationships with educational consultants, vendors, and outside providers
• Work with Professional Development, Legal Education, Associate Development and other internal teams on Professional Development event logistics, planning and administration
• Troubleshoot logistical problems and continuously look for process improvement with creative solutions
• Maintain tip sheets and other training resources for firm attorneys and professional staff related to the CLE accreditation process; provide direct training to secretaries and practice team assistants, as needed

Attorney licensing:

• Assist in monitoring status of legal licenses and renewals for firm lawyers, paralegals, and patent agents to ensure filed within required time frames
• Stay informed of current regulatory requirements, initial licensing procedures, and renewal processes
• Maintain a strong to expert-level knowledge of regulatory requirements of all firm office jurisdictions

General responsibilities:

• Assist in drafting, editing, and uploading content on Cooley's internal webpages and learning management system
• Proofread own and other's work with attention to detail and accuracy consistently following standardized rules of language regarding spelling, punctuation, grammar, word usage, and sentence structure
• Monitor the central email box and ensure responses are sent as appropriate
• Attend regular department and other administrative meetings
• All other duties as assigned or required

Skills & experience:

Required:

• Available to work overtime, as required
• Proficiency in the Microsoft Office suite, iManage and other firm applications
• Advanced Microsoft Excel skills
• Ability to travel, as needed
• 2+ years' experience working in attorney licensing and compliance, CLE and/or other legal professional development role
• Experience with learning management systems
• Advanced knowledge of CLE tracking systems (CE Manager)
• Advanced-level knowledge of CLE rules, accreditation standards (including materials review) and reporting processes (CA, CO, DC, FL, IL, MA, NY, TX, VA, WA)
• Experience with adult learning principles and instructional design

Preferred:

• Bachelor's Degree
• Prior law firm experience
• Strong to expert-level knowledge of CLE/CPD rules and reporting processes (all applicable US jurisdictions, E&W, Hong Kong and Singapore)
• Experience with PCAM, the CA MCLE Provider reporting portal and the upgraded CE Manager tracking database

Competencies:

• Expert organization skills and high attention to detail
• Exceptional judgment with well-developed analytical and problem-solving skills
• Strong customer service focus
• Effective, efficient, and collegial communication skills, to include interpersonal, written, and presentation
• Willingness to receive and process critical feedback
• Confidentiality and discretion
• Excellent organizational skills, including the ability to handle multiple, ongoing projects and effectively prioritize work
• Ability to work independently and take initiative while ensuring compliance with the department's standards in development, delivery and support of training
• Ability to work harmoniously and effectively with others as part of a team
• Ability to communicate procedures, policies, and instructions to others in verbal or written form
• Demonstrated ability in a moderately noisy, open environment which is frequently subject to many interruptions and to perform technical clerical work with attention to detail
• Must be able to move between thinking strategically and completing manual data entry work; this position is responsible for big picture as well as minute detail

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position is $32.50 - $40.00. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. Senior level candidates may be considered for this position and would be eligible for a higher salary range based on experience.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.