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Development and Operations Coordinator - Hybrid

College Possible
$50,000.00 / yr
paid time off, 401(k), retirement plan
United States, Oregon, Portland
532 Southeast Grand Avenue (Show on map)
April 26, 2024

Development and Operations Coordinator College Possible - Oregon

About College Possible:

As one of the largest and most successful college access and success organizations in the country, since 2000 College Possible has empowered more than 85,700 students on their path to earning a college degree. Its pioneering model matches eligible students with a near-peer coach and an evidence-based curriculum designed to help them overcome the most common barriers to getting into college and completing their degree - all at no cost to students or their families. Compared with their peers from similar backgrounds, College Possible students are 30% more likely to enroll in college the year after high school graduation, and three times more likely to earn a bachelor's degree.

College Possible is a proud AmeriCorps program. AmeriCorps is a federal agency that brings people together to tackle the country's most pressing challenges through national service. Our AmeriCorps members commit to a year of service as College Possible coaches in communities throughout the country. Many represent the identities of the students they serve, and each brings a commitment to social justice and closing the college equity divide.

Our near-peer coaching model has earned national recognition: the inaugural Evergreen National Education Award recognized our leadership in increasing access to and success in college for students from low-income backgrounds. It also earns top-of-field results: a Harvard study found that the program more than doubles a student's chance of enrolling in a four-year college, and our students are four times more likely to become college graduates than their low-income peers. College Possible has an annual operating budget of ~$33.5 million, more than 190 full-time employees and more than 245 AmeriCorps and VISTA service members. During the 2021-2022 school year, we reached an estimated 25,700 students nationwide.

Headquartered in Saint Paul, MN, College Possible operates regional sites in Austin, TX; Chicago, IL; Milwaukee, WI; Omaha, NE; Philadelphia, PA; Portland, OR; Saint Paul, MN; and Seattle, WA; as well as Catalyze partnerships in California, Iowa, Minnesota, New York, Ohio, Tennessee and Texas.

Diversity, Equity and Inclusion

College Possible is committed to diversity, equity and inclusion, and seeks to build a diverse workforce to create impact in partnership with the communities we serve. We welcome a diverse pool of qualified applicants. For each of its positions, College Possible is mindful about what best serves our students, and seeks to hire staff with relevant experience, skills and aptitude, and a commitment to the power of education.

Equal Opportunity Employer

College Possible is an Equal Opportunity Employer. Applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance. Individuals with disabilities are encouraged to apply. We provide reasonable accommodation for qualified individuals and conduct all possible activities in fully accessible settings. Alternative application formats are available upon request by contacting hr@collegepossible.org.

Your Role as Development and Operations Coordinator

Essential Job Functions

We're seeking a creative, committed, and energetic Development and Operations Coordinator who will function as a key member of the Oregon fundraising department working closely with the team to achieve annual revenue goals and provide office administrative support. This role will focus primarily on supporting College Possible's individual giving, but will also support other fundraising activities on the external relations team. This role will manage all fundraising operations including database management, gift processing, direct mail campaigns, and event support. This role will also have the opportunity to build relationships with donors and manage campaigns. This role also provides administrative support to the office including building management, equipment and supply management, and finance support. The successful candidate has a mind for data, exceptional customer service skills, and is detail-oriented and highly organized.

Development (75%):

  • Process all donations, grants, and payments in Salesforce with the national team and create prompt acknowledgments.
  • Ensure all constituent contact, stewardship, and relationship information is accurately recorded in the database, correcting and updating donor records as needed.
  • Assist with donor stewardship, creating processes, database management and updates, internal reports, and filing.
  • Perform prospecting and donor research for individuals using iWave
  • Support and execute direct mail campaigns. Create mailing lists in partnership with the national team, and manage printing, production, and distribution.
  • Through phone calls, emails, and in-person connections, regularly communicate with donors about the impact of their support.
  • With the support of the Individual Giving & Major Gifts Officer, work with donors with the goal of deepening engagement, renewing annual gifts, and increasing affinity and giving.
  • Project manage various fundraising campaigns
  • Assist with planning, coordination and execution of stewardship events to strengthen relationships with donors and community members.
  • Lead internal External Relations Team committee
  • Assist in preparing agendas and taking notes at board meetings and committee meetings.

Operations (25%):

  • Oversee building management. Work with office vendors.
  • Maintain office equipment and supplies.
  • Support onboarding of new team members with supplies and equipment.
  • Coordination of internal meetings and events.
  • Support with site finance needs such as the management of invoices, opening mail and depositing checks, and supporting with budget tracking.

What You Bring


  • Bachelor's degree required.

Related Work Experience:

  • 1-3 years of administrative experience. Fundraising experience preferred.
  • Experience with databases, mailings, and office administration
  • Previous event experience preferred.

Computer/Software Skills:

  • Strong computer skills, including demonstrated proficiency with Microsoft Word, Excel and donor database software.
  • Salesforce experience preferred.

Other Skills, Abilities and Requirements:

  • Enthusiastic, strong commitment to public service, social justice, and educational equity.
  • Relationship builder with the flexibility and sensitivity to balance the perspectives of others.
  • Strong analytical skills and the ability to effectively interpret data and reports.
  • Excellent written and verbal communication skills and strong interpersonal skills.
  • Highly organized and detail-oriented.
  • Self-starter with the ability to prioritize multiple projects and deadlines simultaneously
  • Sincere commitment to work collaboratively with all constituent groups, including staff, volunteers, donors, program participants and other supporters.
  • Desire to work in a growing nonprofit organization, ability to adapt, creativity, and commitment to excellence highly valued.

What We Offer

In addition to joining a committed, diverse, values-based organization, we offer:

  • An opportunity for you to have a tremendous impact both internally and in the broader country
  • A competitive salary commensurate with experience
  • Excellent benefits including complete health, dental, life, short-term and long-term insurance
  • 401(k) retirement plan
  • Encouraged sustainability through an unlimited paid time off program
  • Personalized professional development and growth opportunities

To Apply

Please apply at:
www.CollegePossible.org/careers Include a resume and cover letter.