Job Summary: The Market Administrative Assistant III is responsible for assisting with special projects, conduct research, compile data and maintain records. Essential Functions:
- Compose and prepare advanced business presentation documents and spreadsheets
- Compose correspondence related to administrative matters and general office policies for executive approval
- Gather and prepare reports for consideration and approval by executive
- Answer telephone calls, provide information, direct calls or take messages concerning matters related to the Market
- Anticipate and schedule/maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas, lunches, equipment; this could also include conferences, off sites, team building, and market related events.
- Serve as gatekeeper for Market Office, as well as, Market President and direct reports
- Coordinate and secure travel arrangements for the executive and prepare itinerary, including but not limited to hotel, car, conference registration, etc.
- Prepare and complete expense reports
- Attend meetings, record minutes and prepare for distribution
- Maintain high-level knowledge of Market activities
- Prepare responses to correspondence containing routine inquiries
- Contact person for maintenance, mailing/shipping, office equipment
- May be required to assign temporary/visitor badges for employees/guests
- Perform any other job duties as requested
Education and Experience:
- High school diploma is required
- Associates degree in business or related field or equivalent years of work experience is preferred
- Three to five (3 to 5) years of administrative is required
Competencies, Knowledge and Skills:
- Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
- Excellent written and verbal communication skills
- Ability to work independently and within a team environment
- Effective listening and critical thinking skills
- Effective problem solving skills with attention to detail
- Strong knowledge of general office practice
- Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
- Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
- Accurate and efficient typing skills
- Excellent interpersonal skills and high level of professionalism
- Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
Licensure and Certification:
Working Conditions:
- General office environment; may be required to sit or stand for extended periods of time
- Flexibility to work overtime as needed, often with little notice
Compensation Range: $45,600.00 - $73,000.00 CareSource takes into consideration a combination of a candidate's education, training, and experience as well as the position's scope and complexity, the discretion and latitude required for the role, and other external and internal data when establishing a salary level. We are highly invested in every employee's total well-being and offer a substantial and comprehensive total rewards package. Compensation Type: Hourly Competencies:
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