Office Manager

Eskaton is a nonprofit senior services provider serving Northern California's older adults for over 55 years. With over 1,700 employees and 28 communities and services in Northern California, Eskaton is a great company to join and build your career.

Certified in 2022 as "A Great Place to Work," Eskaton genuinely cares about the financial security, health and well-being of their staff members. In addition to competitive pay and comprehensive benefits including a 401K retirement fund matching program, Eskaton employees appreciate knowing their work makes a real difference in the community and in the lives they touch.

At Eskaton, being inclusive is one of our core values. This means that we celebrate diversity and equity for all who live and work with us, building a culture of belonging and community across the aging spectrum.

Our Benefits include but are not limited to...

• Competitive Health Plan, including dental and vision coverage
• Company paid life insurance
• Wellness programs
• Employee Assistance Program
• 401K with Company Match Retirement Program (Minimum eligibility requirements apply)
• Paid Time Off programs
• Voluntary benefits & supplemental insurance available

This position is eligible for Eskaton's health benefits package the first of the month following 60 days of employment and Paid Time Off benefits program after 90 days of employment.

Position Summary:
This position requires a strong support role for the housing administrator by performing a wide variety of duties: Coordinating and managing activities, managing annual re-certifications, telephone, record-keeping, tenant and applicant correspondence, visitor control, assisting in management issues, customer service, rental information, and various duties involving close interaction with tenants, maintenance, janitorial and the administrator.

The starting salary for this position ranges from$19.50 to $22.00/hour. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered.

Position Responsibilities include:

• Manages monthly re-certifications, collecting and processing data.
• Manages tenant rents and completes monthly rent receipts.
• Initiates and coordinates resident activities.
• Maintains master and office calendar with respect to activities and scheduling.
• Coordinates monthly unit inspections.
• Maintains general, tenant, and unit files.
• Maintains current resident logs, lists, and other data regarding resident and unit status.
• Assists in most aspects of move-ins and move-outs.
• Keeps track of hospitalizations and tenant log-out lists.
• Has authority to purchase and stock supplies for office and any activities.
• Serves as custodian of petty cash fund, and maintains confidential records in good order.
• Writes monthly newsletter and handles distribution.
• Attends and participates in monthly resident council meetings.
• Completes other duties as assigned by Executive Director.

Qualifications

Education:
College degree preferred, or applicable work experience. Ability to understand and implement written and verbal instructions.

Training and Experience:
Computer, organizational and typing skills preferred. Experience with HUD 202/8 housing program.

Job Knowledge:
Must know and understand the capabilities of the elderly population. Must represent the Manor both in person and by telephone in a positive, friendly manner. Experience with seniors preferable.

The final candidate must successfully pass Eskaton's post offer, pre-employment testing which includes a criminal background check, drug test, COVID test, TB screen test and health screen.

Eskaton is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.