Job posting has expired
Administrative Assistant
 Equiliem | |
 United States, California, Los Angeles | |
 April 24, 2024 | |
|
Responsibilities include:
* Manages executive's work and personal calendar * Schedules/coordinates meetings and appointments * Arranges detailed travel plans and itineraries and compiles travel documentation and expense reports * Arranges and schedules in person and virtual meetings and conferences * Prepares agendas, notices, minutes, and goals for meetings as required * Prepares reports and presentations in Google Slides, PowerPoint, Excel, and MS Word as required * Keeps internal documents up to date (i.e., executive schedules, timelines, status reports, expected breaks, etc.) * Manages all incoming calls and correspondence * Performs administrative duties such as filing, typing, and copying documents * Light research duties; research media coverage and industry trends * Work with executive & publicists to determine budget and manage expenses * Other duties and project management as assigned Basic qualifications: * Minimum 2 years of related experience * Bachelor's Degree * Highly Proficient with MS software including Word, Google Doc, Excel & PowerPoint, Slack * Ability to prioritize and meet deadlines on multiple projects in a fast-paced environment; ability to anticipate and manage time efficiently * Excellent written, verbal, organizational and interpersonal skills with the ability to interface with staff, other administrators, internal and external stakeholders, including senior management, press, talent and creative partners * Must be organized and detail oriented with the ability to communicate effectively and manage multiple high priority, confidential assignments * Work experience in an international environment and in entertainment a plus * Should be familiar with a variety of industry concepts, practices, and procedures | |