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Executive Assistant, Executive Office

Accion
paid holidays, sick time
United States, D.C., Washington
Jul 08, 2024

Executive Assistant, Executive Office


Job ID
2362


Company

Washington, DC

About Accion:

Accion is a global nonprofit on a mission to create a fair and inclusive economy for the nearly two billion people who are failed by the global financial system. We develop and scale responsible digital financial solutions for small business owners, smallholder farmers, and women, so they can make informed decisions and improve their lives. Through targeted investment strategies, advisory solutions, and expert thought leadership, we work with local partners to develop and scale cheaper, more accessible, and customer-friendly financial solutions. Since 1961, Accion has helped build more than 230 financial service providers serving low-income clients in 75 countries, reaching more than 350 million people. More at https://www.accion.org.

Position Summary:

Accion is searching for a mission-driven, experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant is the "gatekeeper" of two Executive Leaders, managing schedules and communications with internal and external parties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a socially responsible organization with competitive compensation.

Location: Washington, DC

Position Responsibilities

    Manage schedules, including complex business and personal calendars.
  • Respond to urgent requests in a time-sensitive manner.
  • Schedule meetings via telephone, videoconference, and in-person.
  • Prepare travel arrangements and itineraries for all domestic and international travel to include detailed agenda and itineraries, hotel, flights, dining, and ground transportation.
  • Prepare, compile, and/or proof briefing materials and agendas for executive meetings, as needed.
  • Manage electronic filing system and knowledge sharing.
  • Facilitate the tracking and signing of some documents.
  • Serve as an approachable and helpful point of contact for all parties for the Executive Office.
  • Liaise with staff to streamline and effectively communicate Executive Office directives.
  • Assist in coordination of regular Senior Management, Management, all-staff and Cross-departmental team meetings, preparing agendas, notes and minutes as requested; Prepare expense reports and process payment of all invoices.
  • Edit and translate documents as needed.
  • Occasional travel (no more than 1x quarterly) to international and domestic offsite locations to handle all logistics for meetings, staff, or Board retreats, and other engagements involving the Executive Office, as needed.
  • Support on special projects as needed.
  • Provide backup to DC office administration (shipping and mailing, file storage and workspace reservations, etc.)

Position Qualifications

  • Strong organizational skills, ability to organize and prioritize workload, track assignments and provide organizational support for high level executives.
  • Demonstrated communication skills to include excellent oral and written English language skills and ability to communicate ideas effectively.
  • Impeccable attention to detail and strong planning skills.
  • Bachelor's degree and 7+ years of high level/executive administrative support or other relevant experience; or 5+ years equivalent
  • Fluency in Spanish is preferred.
  • Advanced computer skills to include Microsoft Excel, Word, and PowerPoint.
  • Ability to multi-task and troubleshoot.
  • Proficiency in collaboration and delegation of duties.
  • Ability to interact effectively with a variety of people in international and multi-cultural environments.
  • Excellent interpersonal and problem-solving skills.
  • Interested in our mission and working globally.
  • Willingness to embody our values of excellence, respect, and passion for social change.
  • Interested in our mission and working globally.
  • Willingness to embody our values of excellence, respect and passion for social change.
    • Excellence: Accion staff should always put forth their best effort in all activities, strive for high quality of collective and individual performance; and demonstrate honesty and integrity at all times while in the workplace and while working on behalf of the organization.
    • Respect: Accion staff should value one another's roles and responsibilities as much as their own, be encouraging, and value the diverse and unique perspectives of colleagues. They should honor obligations and commitments to each other and to external partners.
    • Passion for Social Change: Accion staff should be committed to making a difference in the lives of those less fortunate, value the greater good of the organization over personal gain, and promote a productive workplace by acknowledging the accomplishments of others.

Compensation & Benefits

  • Salary Range: $70K - $100K
  • The above salary range serves as a general guideline. Accion considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, training, skills, location, current market conditions as well as internal pay alignment.
  • Accion provides a total compensation package, including base salary, discretionary merit-based bonus, and a variety of benefits including health insurance (90% employer funded), life and disability insurance, retirement plans (up to 7.5% employer match), paid holidays and paid time-off for vacation plus personal days as well as sick days.

Accion is an equal opportunity employer. We are committed to a diverse and inclusive workplace culture. Accion seeks qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by law. Accion is committed to providing reasonable accommodations to applicants with disabilities.

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