Executive Director, Institutional Effectiveness

DEFINITION
Under general direction to serve as a cabinet member and advisor to the superintendent/president in the areas of research and planning, enrollment management, assessment, accreditation, and institutional planning. Supervises and oversees the Office of Institutional Effectiveness and other areas as assigned.

CLASS CHARACTERISTICS
This is an educational administrator reporting directly to the superintendent/president. The incumbent in this position is responsible for designing, supervising, directing, evaluating, conducting and coordinating all district-level institutional effectiveness activities, including activities designed to support the District's strategic planning and efforts related to district-wide effectiveness reporting, accreditation, and student success initiatives. The incumbent provides collegial leadership in the development and administration of effective practices for institutional research, information retrieval, and data analyses to meet campus needs; has a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies requiring tact and good communication skills; and values and promotes the mission and vision of the college.

1. Serves as a member of the superintendent/president's cabinet; develops and recommends policies, procedures, and practices.
2. Works with the superintendent/president to ensure awareness of current accreditation standards.
3. Provides leadership for the institution's strategic planning initiatives, including the Educational Master Plan, Mission, Vision, and Values to support accreditation standards.
4. Collaborates with others in reviewing, interpreting and determining implications of various college practices and measures of institutional effectiveness as they pertain to achieving the desired outcomes of the District's strategic priorities and related operational and educational plans.
5. Supervises the process for data requests, analysis, and reports that enhance data-informed decision-making processes.
6. Directs operations and activities involved in the research, review, analysis, interpretation and reporting of a variety of data and information used in assessing institutional effectiveness and student success.
7. Participates on and chairs select college councils and committees.
8. Organizes, manages and participates in the annual planning and budgeting processes.
9. Collects, presents and discusses meaningful data that contribute to strategic planning and the development of policy decisions related to improvement in student success.
10. Ensures training is provided for faculty, staff and administrators related to effective use of data.
11. Collaborates with and advises faculty and staff on the design, implementation, and evaluation of course and program review and planning.
12. Facilitates the analysis and evaluation of ILO/PLO/SLO data and supports the collection, retrieval, and reporting of assessment data.
13. Maintains current knowledge of laws, codes, ordinances, regulations and pending legislature related to institutional assessment, research, planning and accreditation; accurately interprets applicable laws, regulations and collective bargaining contract provisions.
14. Collaborates with research counterparts at local high schools and universities.
15. Responsible for the application of advanced institutional research methodologies and software systems and in the creation and management of large database systems.
16. Designs and implements surveys and studies and provides analysis and interpretation in planning, review, and decision-making.
17. Supports public relations functions related to district-wide accountability and institutional effectiveness.
18. Develops and monitors budgets and expenditures for areas of responsibility.
19. Evaluates assigned employees.
20. Performs other related duties as assigned.

• Shared governance and procedures for developing and implementing policies and procedures within a California community college environment.
• Wide variety of information and communication technologies, including appropriate software tools for complex quantitative and qualitative data analysis.
• Budget management experience and ability to project financial and other resource needs. Administrative procedures and practices at the community college level, including a commitment to shared governance, consensus building, and team approach to management.
• Supervising administrative staff in institutional effectiveness or related administrative units.
• National and state-level policy trends and initiatives related to planning, institutional effectiveness, accreditation, and accountability reporting.
• Community college institutional data systems across student, curriculum, personnel and financial sectors, including knowledge of the Management Information System (MIS) of the California Community College Chancellor's Office and experience with outside systems.
• Accreditation requirements and processes.
• Attendance accounting guidelines and regulations as they pertain to FTES calculations for apportionment calculations.
• Enrollment management practices as they pertain to scheduling, productivity metrics, student support programs, and related practices.

• Prepare high-level quantitative and qualitative analyses of data that focus on critical academic metrics.
• Write reports, oversee correspondence, and edit procedure manuals.
• Effectively present information and respond to questions from faculty, staff, and administrators.
• Develop, interpret, implement, and articulate complex academic policies.
• Communicate effectively with faculty, administrators, and staff in writing and verbally.

• May be required to work a flexible workweek which includes day and evening hours and
• occasional weekend assignments and may be assigned to any district location.
• Duties are primarily performed in an office environment, at a desk or at a computer.
• The incumbent will experience interruptions while performing normal duties during the
• regular workday.
• The incumbent will have contact, in person or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.
• Work requires travel to other offices or locations to attend meetings or conduct work.

• Typically may sit for extended periods of time.
• Operates a computer keyboard.
• Communicates over the telephone and in person.
• Regularly lifts, carries and/or moves objects weighing up to10 pounds.

Education and Experience:
Possession of a master's degree or higher from an accredited college or university with course work in higher education, educational administration, educational research or related field. Three to five years of experience in areas associated with institutional research and planning, or the equivalent.

Other Requirements:
A valid California driver's license and ability to qualify for district vehicle insurance coverage.

The desired start date is August 2024. This is a full-time, 40-per-week academic administrative management position.

This position will oversee the Institutional Effectivness Department.

Work Schedule:
Monday - Friday, 8:00 a.m. - 5:00 p.m.

For full consideration, the candidate must submit the following application materials through our website https://www.hancockcollege.edu/hr/ by Friday, June 28, 2024, by 11:59 PST. This position is open until filled.

Cover letter;

A current and complete resume/CV of education and professional experience;

A statement that demonstrates a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students;

Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at the time of hire.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.