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Recreation Coordinator I- Facilities

City of Mill Valley
$4,485- $6,011
See Benefits Below
United States, California, Mill Valley
26 Corte Madera Ave. (Show on map)
Jun 06, 2024
The City of Mill Valley is seeking a self-directed problem-solver with an entrepreneurial spirit, high standards of excellence, and demonstrated commitment to public service and meaningful community engagement. Under the direction of the Recreation Supervisor, the Recreation Coordinator I – Facilities is responsible for assisting with the smooth operation of activities, programs, rentals, and special events at multiple Recreation Facilities. This position requires a high level of customer service, attention to detail, marketing prowess, and event planning and management expertise. Mill Valley Recreation is a 7-day a week operation. Recreation Coordinator I - Facilities schedule may include weekday, weekend, early morning and evening shifts. Schedule is subject to change depending on facility and supervisor needs. ESSENTIAL DUTIES: Act as the primary point of contact for rental inquiries, promptly responding to emails, phone calls, and in-person inquiries regarding facility rentals. Facilitate the rental booking process by liaising with internal staff and external parties to schedule rental dates, coordinate setup requirements, and confirm rental agreements. Oversee the rental application process by providing interested parties with necessary documentation, rental agreements, and pricing details. Collect and review rental applications, ensuring all required information is complete and accurate. Provide timely updates to both renters and internal stakeholders regarding rental status, payment deadlines, and any changes to rental arrangements. Maintain organized records of rental bookings, payments, and rental agreements, ensuring compliance with rental policies and procedures. Schedule and provide regular in-service training for facilities staff. Plan, develop and implement programs and events. Evaluate the progress and effectiveness of scheduling and programming utilizing measurable outcomes. Assist in the development of policies, procedures, contracts, and manuals for facility users and staff. Provide assistance and guidance to facility users, anticipate and resolve problems, provide quality customer service. Perform related duties and responsibilities as required. Resumes/cover letters will not be accepted in lieu of the City’s official application through Calopps but should accompany the application. Filing deadline is 5:00 P.M. Monday, July 1, 2024. INTERVIEW SCHEDULE: Round 1 will be scheduled for Tuesday, July 9, in person. Round 2 will be schedule for Wednesday, July 17, in person. BENEFITS Leave – the City provides a generous leave package: 15 holidays and floating holidays/personal days and 2 to 5 weeks of vacation leave based upon years of service. Health Insurance – City provides the full premium for the Kaiser Family Plan or the equivalent thereof for employees who elect Western Health Advantage HMO. Dental Insurance – City provides the full premium for Delta Dental Retirement - New employees with no prior CalPERS service or have a break in CalPERS service of 6 months or more: 2% @ 62. New employees who are “classic” CalPERS members and do not have a break in service of more than 6 months: 2% @ 55. The City also offers an optional 457 Deferred Compensation plan with up to $600/year in matching contributions toward deferred compensation Other – the City also pays the premium for Long-Term Disability Insurance and Life Insurance ($50,000).