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Business Manager

UMass Amherst
United States, Massachusetts, Amherst
Jul 07, 2024

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Business Office Manager oversees the operations of Psychology and Brain Science (PBS) business office and provides leadership in the day-to-day administrative, financial and operational functions of the Department.

Essential Functions

  • Oversees and supervises the business office administrative staff (two Clerk IV's). Directs, develops, and organizes operational protocols for the business office to ensure efficient functioning in support of departmental goals.
  • Solves problems and provides diplomatic leadership in the day-to-day administrative and operational functions of the department.
  • Oversees and manages the execution of financial operations: procurement, OneCard management, travel, and expense reimbursement, human subjects' reconciliations, receivables, and payables.
  • Makes budgetary recommendations/decisions and directs PIs (Principal Investigator) (Faculty, Post Docs, and Grad Students) to ensure spending complies with University, state, and federal rules and regulations.
  • Performs analyses, projections and integrates data into spreadsheets to provide up-to-date and accurate grant information to PI's and monitors the flow of funds. Fulfills reporting and deliverable requirements, grant and contract changes, extensions, and amendments.
  • Works with faculty to identify and resolve budget and compliance issues and reporting requirements.
  • Maintains all department fiscal records, including implementing and managing internal financial and accounting systems, policies, and procedures. Oversees all Procurement and Controller's Office activities, including Contracts for Service, Sole Source Justification, journal entries, account reconciliations and requisitions approval. Ensures that unallowable expenditures are not charged to grants or other funding sources.
  • Departmental Liaison for all Financial and PeopleSoft updates.
  • Ability to work independently and to allocate resources consistent with Department goals.
  • Completes all annual summer ad comp payments and assists with annual Effort reporting.
  • Approves all departmental on-line purchase orders and verifies that information is accurate and in accordance with University policies.

Other Functions

  • Works collaboratively and effectively to promote teamwork, diversity, equality, and inclusiveness.
  • Works in partnership with colleagues within the College of Natural Sciences (CNS) community and across the campus to support the Dean's strategic priorities.
  • Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Associate's degree and four (4) years' experience in finance, administration, operations, higher education, or related field OR a bachelor's degree and two (2) years' experience in finance, administration, operations, higher education, or related field.
  • Organized and detail-oriented with an ability to handle multiple tasks at the same time.
  • Strong computer skills, including at least an intermediate level of proficiency with:
  • Email, calendar systems such as Outlook, or Google.
  • Word processing such as Microsoft Word or Google Docs.
  • Microsoft Excel.
  • Ability to maintain confidentiality.
  • Excellent communication skills and the ability to work independently or in a group setting.
  • Outstanding creative ability and positive problem-solving approach.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Experience with Microsoft Teams (including SharePoint and OneDrive).
  • Previous supervisor and hiring experience.
  • Experience in higher education or research.

Physical Demands

  • Typical office environment.

Work Schedule

  • 8:30am - 4:30pm, Monday - Friday.
  • Occasional nights and weekends as needed.

Salary Information

Level 26

PSU Hiring Ranges

Special Instructions to Applicants

Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Applications will be reviewed on a continuous basis until the position is filled. Early submissions are encouraged.

As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. (https://www.cns.umass.edu/diversity-equity-inclusion)

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

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