Executive Assistant

Anesthesiology

Basic Function and Responsibility
The Executive Assistant is responsible for providing administrative support for department executives and provide essential operational support for department staff functions. The role works to bring department business initiatives together in a collaborative and cohesive fashion. Qualifications should include experience in a work environment that involves excellent written and verbal communication skills, high-level of organizational abilities, work in a team environment, and thoroughness in completing tasks in an accurate and timely fashion.

Core Duties and Responsibilities
* Prepare materials and performs tasks as requested by the Department Chair and Vice-Chairs, administrative leaders, and Department Director.
* Maintain storage of and revisions to correspondence, letters, and other communications for Department Chair.
* Manage entries into myVITA for Department Chair and other faculty, coordinate promotion of department faculty in myVITA RPT module, and assist in the coordination annual Faculty evaluation process.
* Coordinate, tabulate, and manage faculty absence schedule for Department Chair and assists in the entry of information in available scheduling systems (QGenda).
* Assist Department with recruitment activities and hiring process for physician, APPs, CRNAs, and staff. Duties will include scheduling interview visits, preparing interview itineraries, coordinating offer letters, and obtaining approvals.
* Provide cross-trained support to assist department business functions when needed. Duties will include producing expense reports, purchasing of office supplies, processing of requisitions for POs, processing of payment vouchers, and process subject payments.
* Collect and enter MBM data, compile information from AAMC, compile data for LCME, and assist with analyses and reports.
* Handles ad-hoc projects as requested by Department Chair and Department Director.
* Assist new faculty in all aspects of orientation and relocation in coordination with the finance and credentialing teams.

The person in the role should possess the following qualities:
* Strong critical thinking, problem-solving, and attentiveness to detail.
* Basic knowledge of accounting principles and procedures.
* Solid organizational skills.
* Ability to anticipate needs and exercise initiative in all aspects of office administration.
* Ability to handle multiple situations with tact maintaining excellent customer service.
* Ability to use discretion and independent judgment and adhere to short deadlines.
* Ability to analyze problems and develop creative solutions in a wide variety of situations.
* Ability to function with minimal supervision and in a professional and confidential manner.

Monday through Friday, 8 a.m. to 5 p.m.

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Progressively advancing career track and proven experience with assisting the overall business operations and functions of an entire department, unit, or team.

Salary Range: $18.50 - $26.00 Hourly
Grade: GGS-008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to the Online Application, please provide a Resume.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.