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Contract Payment Assistant

New York City Department of Transportation
$45,040.00 - $70,704.00
United States, New York, Staten Island
Dec 05, 2024
*IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST HAVE FILED FOR AND TAKE THE UPCOMING CLERICAL ASSOCIATE BRIDGE EXAM.* JOB DESCRIPTION Under general supervision, with latitude for independent initiative and decision making, performs work of moderate difficulty in the procurement of goods, services and/or construction and in processing procurement documents and contracts for the Staten Island Ferry. Confers with, advises and coordinates operational, technical and professional staff in the procurement process. Assists Project Managers with all administrative/non-technical aspects of procurement and contract management during the life cycle of a project. Performs related work. EXAMPLES OF TYPICAL TASKS: Draft and assist in drafting procurement documents and forms. Provide ongoing analysis of contracts and contract performance, including spending patterns, unit cost, or tracking of grant expenditures. Provide recommendations, process contracts amendments and participate in Request for Proposal (RFP) evaluation and provide technical assistance to program staff and contractors. Collaborate with program staff to review and approve budget modifications and other contract changes. Provide technical assistance to provider to ensure timely resolution of contract issues. Develop financial spreadsheets and revenue forecasts. Prepare special reports in response to requests from management. Review and approve budget modifications; prepare ad hoc reports, and track budget expenditures. Review and process invoices, including submission of payment packages and vouchers. PREFERRED SKILLS: Ability to work independently in fast paced, high volume environments with tight time constraints. Detail oriented and strong organizational skills. PPB Rule Familiarity. Knowledge of FMS3, PASSPort and DMSS. Knowledge of the City's M/WBE Program. Microsoft Office knowledge including Excel and Access. Work Location / Hours: 1 Bay St., S.I.,NY Mon - Fri 8:00 AM - 4:00 PM This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Knowledge of FMS3, PASSPort and DMSS. Knowledge of the City's M/WBE Program. Microsoft Office knowledge including Excel and Access. TO APPLY: Please visit www.nyc.gov/careers/search and search for Job ID Number: 657089. For current City employees, please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet and follow the Careers link. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT, visit us at: www.nyc.gov/dot. Minimum Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.