Business Support, Project Planning
 JLL | |
 United States, North Carolina, Raleigh | |
 Sep 21, 2024 | |
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We are seeking a Project & Access Coordinator (PAC) to be a part of the account's Center of Excellence (COE) team. This is a hybrid work position but candidate will need to be based at the Client's corporate offices in Raleigh or Charlotte, North Carolina. The PAC will be a key support role within the account's project and facility management teams assisting with the management of projects, access requests and maintenance requests for the Client's real estate properties.
Job Responsibilities Support the PDS Project Management team throughout the project life cycle (Initiate, Plan, Design, Construct and Project Close). Provide project management support in accordance with the guidelines and requirements established by the COE and PMO. Follow established processes to review and process purchase & change orders, organize project documents, process budget approvals and close projects at completion. Utilize JLL technology systems to support account-related metrics involving schedule and financial performance, data integrity, procurement and compliance. Process account vendor badging requests for project or facility access including new badge requests, new access requests, badge activations and de-activations. Manage end-to end facility key and access requests through Client system including requestor follow up, entering work orders for key cutting and maintaining key inventory database/records. Assist with account team special projects as needed. Assist with the development and/or implementation of best practices, changes, and initiatives for the project management team. Demonstrate strong collaboration and teamwork within the account team and specifically within the COE Team. Assist with meeting coordination and coordinate catering or traveling arrangements as needed. Commit to development of skills and abilities to progress through JLL's organization either within the account or outside of the account. Other duties and tasks assigned as processes and procedures change. Comply with all Jones Lang LaSalle policies and procedures, including but not limited to ethics and business practices. Knowledge, Skills and Abilities At least 2 years of practical experience in the facility management, construction management or real estate management industry in a project administration/accounting position is desired. Accounting, legal or contracts experience is a plus. Experience in supporting multiple projects/initiatives within a matrixed corporate environment. Ability to communicate succinctly. Excellent written and verbal communication skills. Strong interpersonal skills with an ability to interact with executive level external and internal clients. High levels of customer service. Ability to serve multiple clients at any given time, deliver on milestones and create a positive impression for the team and the company. Work effectively both independently and within a team. Organizational skills, time management skills, strong analytical skills, and the ability to identify and manage priorities. Strong attention to detail. Proficiency with Microsoft Office Suite, in particular Teams, Excel, SharePoint and PowerPoint. Experience with Smartsheets and/or Oracle accounting software is a plus. Associate or Bachelor Degree from an accredited institution in Accounting, Operations & Systems, Business, Architecture or Construction Management preferred or equivalent professional experience. The expected hiring range for this position is $50,000 - $60,000 annually. The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. | |