Facilities Coordinator
 JLL | |
 United States, Virginia, Arlington | |
 Sep 21, 2024 | |
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What this job involves -
This position will assist the Facility Management team in the delivery of the day-to-day facility operations, services, and maintenance activities at the Arlington, VA location. The position ensures Gartner assets are operated and maintained in a cost effective non-impacted manner while providing a safe, clean, and comfortable work environment. What is your day to day? Provide support for guests, visitors and employees at Gartner locations Assist with receiving and dispatching of work requests to technical staff, vendors or other service providers Resolve problems associated with all building services including: janitorial, food service, coffee services, vending, badging, conference rooms, desks as well as interior furnishings, fixtures and equipment Conducts site walkthroughs to perform visual inspections of common areas and submit required observations Seek to continuously improve processes, systems and overall Gartner satisfaction Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination/execution of work within Gartner environment with minimal disruption, as needed Assist with managing facility mailroom function such as processing all incoming & outgoing mail and parcels Act as liaison to Jones Lang LaSalle Finance team and other account team members Work with team members to identify and respond to any financial or budgeting related issues Provide support for meetings and conference room reservations, as needed and directed. This may involve some movement of furniture Assist with the coordination and scheduling of maintenance activities Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary Regularly monitor Corrigo throughout the day and handles client WO's Add visitor information to both Kastle and the Google Drive visitor list Send out the lunch link (Relish) to new hires Update the mail tracking metrics in Google Drive with incoming mail, scanned emails, and outgoing mail Create FedEx labels for associates as needed Check mail via the iPad, retrieve physical mail from downstairs, scan and email relevant documents. This is a daily task Create temporary and permanent fobs Assists with booking and reserving conference rooms on the calendars and sets up rooms All Floors - Conduct routine walk-throughs to ensure lights, ceiling tiles, plumbing, etc are all in working order and submit vendors WO's for quotes and schedules Check and restock coffee and cream supplies as needed Compile and log daily office associate numbers into the Google Drive Desired experience and technical skills Required: High school graduate or general education degree (GED) required. Associates' or Bachelor's degree a plus, or 1 to 3 months related experience and/or training Three to five years apprenticeship or equivalent experience Preferred: Excellent customer, computer, managerial,verbaland written communication skills Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third partiesin order toenhance the experience of facility users | |