Property Associate
 JLL | |
 United States, California, Los Angeles | |
 Sep 24, 2024 | |
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*Processing and coding of all accounts payable invoices at the property per established schedules.
*Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate backup from vendor if necessary. *Send out rent statements to tenant in sufficient time according to accounting calendar. *Collecting rent and ensuring accounts receivable balances are minimized at the property. Following up with tenants on past due balances. *Providing lease administration services to the property to include but not limited to lease file maintenance. *Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via letters. *Maintain spreadsheet of COI's on file that detail the insured and the policy expiration. *Generating contracts for services at the property per the direction and input of the General Manager. *Assisting the General Manager in preparation of the annual asset plan and budget. *Providing quality assurance on contracted vendors as requested by the General Manager. Maintain contract tracker and track expirations. *Make sure all contractors have filled out JLL Safety Questionnaire. *Participating in the property's Team Emergency Response Plan and procedures. Maintain tenant's Floor Warden contact information and organize Fire Drill. *Assisting in Move-In/Move-Out processes and procedures. *Answering telephones and greeting visitors. *Administering tenant relations programs, including tenant events. *Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matters to General Manager, when appropriate. *Update vehicle registration list, vendor contact spreadsheet, emergency tenant contacts and emergency handbook, parking registration list and tenant handbook. *Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative professional at a real estate services office. | |