Assistant Facilities Management
 JLL | |
 United States, Minnesota, St. Paul | |
 Sep 28, 2024 | |
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Essential Duties:
Manages, oversees, and coordinates daily facility management activities such as HVAC, electrical, plumbing, fire/life/safety system, landscaping, exterminating, BMS, etc. Coordinates with site and contractors to ensure good customer service. Request proposals, schedule and inspect all maintenance and repairs from onsite vendors and contractors. Works with Facilities Manager in the development and management of the annual operating budgets Reviews proposals for repair and maintenance work in accordance with JLL and client procurement policy and operating budget. Liaison with vendor partner services. Assists with Pilot Programs, innovations and special projects. Performs tours/inspections of the properties. Establishes working relationship with client and contractors to ensure that Building services are being provided to the satisfaction of building occupants. This is an onsite position. Manage the work order process from creation to reporting. Work with leadership to process invoices from PO creation to invoice coding. Create/edit monthly reports for work orders, budgets, initiatives, and projects. Provide support for our move management team. Provide instruction and training to JLL personnel, vendors and contractors. Perform other duties as assigned. Required Knowledge, Skills, and Abilities: Outstanding communication, presentationand analytical skills with the ability to read, analyze, and interpret technical documents. Computer proficiency with MS Office (Excel, Word, PowerPoint, Outlook), Tableau, Computerized Maintenance Management System (CMMS), SharePoint, etc. Strongleadership skills, customer service skills and interpersonal skills with his/her associates, clients and vendors. Experience working within budget and time constraints Understanding of commercial leases and contract documents Ability to multitask and work without direct supervision Pays attention to details. Makes a conscious effort to understand causes instead of just the effects Capacity to deal with ambiguity and solve complex problems effectively Working in a fast-paced environment The hiring team places a strong emphasis in finding a diligent and motivated individual who is a self-starter with excellent customer service skills who excels at using all forms of technology to quickly resolve client needs Minimum Required Education: Associate / Technical degree or equivalent combination of education and experience. Bachelor's degree or equivalent optional. 3+ years of commercial property or facilities management experience either in the corporate environment, third party service provider or as a consultant. | |