Program Assistant - Safety & Justice

ABOUT SAFETY & JUSTICE

LISC Safety & Justice is a national program with a crime and violence reduction approach that focuses on high crime places - neighborhoods and the specific streets or intersections where crime is a serious problem. We bring together partners that view local crime challenges with their own unique perspectives as part of a local safety alliance. Collaboratively, these partners share data, information, and resources to create a tailored crime and violence reduction strategy utilizing community assets to advance sustainable efforts that make communities resilient and safe.

Our team members are passionate about and committed to community-driven and community-led approaches. We provide customized Training & Technical Assistance (TTA) across the country to stakeholders enhancing community justice through alternatives to incarceration, promoting healthy and equitable community development, and addressing the impacts of trauma. We provide financial and skill building resources for programs to keep young people from getting ensnared in the criminal legal system and initiatives to support people returning from incarceration. We help create safe spaces through place-based strategies that build community while increasing safety. Safety & Justice team members work directly with small- and medium-sized nonprofits, with local governments, and lead technical assistance efforts for several U.S. Department of Justice'sprograms.

ABOUT THIS ROLE

The Program Assistant is a critical role that offers an exciting opportunity to join a talented team dedicated to working to support communities across the country in advancing equitable public safety and community development initiatives. This position serves as the point of contact for a range of administrative and program delivery functions to ensure the efficient operation of the Safety & Justice team. The ideal candidate will be a collaborative and organized professional who will support consultant and grant contract administration; tracking, monitoring, and reporting across a diverse funding portfolio; reviewing and processing invoices and disbursements. The Program Assistant will work closely with all Safety & Justice colleagues and often engage with other LISC departments and external partners.

RESPONSIBILITIES:

• Work closely with colleagues across the team to administer federal, state, local, and private pass-through funding to include reviewing and understanding funder agreements, helping structure subgrant awards, and preparing reports to track funding outputs and outcomes
• In partnership with colleagues across the team, assist with various finance and accounts payable functions such as reviewing and processing financial reports, invoices/disbursements, office supply/event orders, expense reports, and corporate credit card statements
• Serve as a point of contact for vendors, including setting up vendor profiles, structuring deliverable schedules, processing invoices/disbursements, and tracking payment status
• Work closely with colleagues to respond to needs from operational supporting teams such as finance, accounting and grants and contracts management, often working directly with those internal teams.
• Manage the Safety & Justice calendar, including scheduling meetings and coordinating travel arrangements
• Manage logistics for internal and external meetings, including scheduling, venue arrangements, and material distribution
• Prepare and organize materials for meetings, presentations, and conferences, including developing agendas and maintaining minutes
• Assist in drafting and proofreading contracts, funding proposals, and other materials
• Administer, track, and update partner impact reports and communication materials used to promote community safety programming
• Manage special projects, involving research, data analysis, or coordination with other LISC departments
• Utilize web-based applications for project management, file organization, and communication with internal and external partners
• Participate in National LISC meetings and external events as required
• Assist Safety & Justice team members with coordinating and providing logistical support for internal and external presentations such as webinars and trainings.
• Perform other related duties as assigned

Preferred Competencies

• Adaptability: Ability to adjust to changing conditions, procedures, and priorities.
• Communication: Listens, speaks, and writes effectively to build meaningful relationships with team members and partners, and to convey information for the needs of the target audience.
• Detail Orientation: Ensures that information is complete and accurate. Able to deliver high-quality, accurate work.
• Organization: Ability to design, apply, and maintain efficient systems for tracking time, tasks, resources, and other information.
• Relationship Building: Develops positive relationships and works well team members and partners from diverse backgrounds.
• Strategic Thinking: Ability to introduce ideas and approaches that align with organizational objectives.
• Time Management: Ability to work simultaneously on multiple projects and prioritize tasks to meet deadlines.

QUALIFICATIONS:

Required

• Minimum two (2) years of professional administrative experience preferred; degree may substitute up to two (2) years' experience
• Strong communication and relationship management skills for interacting with colleagues, subject matter experts, and other stakeholders
• Experience analyzing and organizing quantitative data, including financial data
• Ability to work simultaneously on multiple tasks and projects and execute deliverables with accuracy
• Demonstrated ability to work both independently and in a team environment
• Proficiency in Microsoft Office Suite
• Comfortable learning new technology and software
• Available for periodic travel to NYC office and national meetings

Preferred

• Associate's or Bachelor's Degreefrom an accredited college or university or relevant work experience
• Demonstrated work in business administration, criminal justice, community development, public administration, public health, or a related field
• Familiarity with Box, Certify, FormAssembly, NetSuite, Salesforce, and Zoom

COMPENSATION:

LISC offers a competitive salary ($47,600 - $59,500) commensurate with experience and location and an excellent benefits package.